International travel is a regular part of work and study at Swansea University, therefore it is important all staff and students working and travelling internationally are aware of the potential risks, and follow the required guidance and procedures to help keep themselves and those they may be travelling with safe. International travel can be anything from attending a conference, visiting an International University, to conducting fieldwork anywhere outside of Great Britain.
As with other types of travel, international travel comes with its own risks, therefore it is essential you plan your trip in a timely manner to ensure all risks and controls/ arrangements have been considered, including emergency plans and plans for any form of disruption are in place, to allow the trip to go ahead safely.
There are three forms required for international travel approval:
- Request to Travel Form
- International Travel Risk Assessment Form
- Participant Declaration and Information Form (for group travel only)
To determine the level of international travel risk assessment form required, you need to consider the Foreign, Commonwealth and Development Office (FCDO) travel advice and the Crisis24 Horizon risk ratings:
Form | Description |
Green |
Travel outside of Great Britain (including destinations and transitions) if:
FCDO does not advise against travel and ALL Crisis24 Horizon risk ratings are 3.0 and below.
|
Amber |
Travel outside of Great Britain (including destinations and transitions) if:
FCDO does not advise against any travel and/or ANY Crisis24 Horizon risk ratings are above 3.0 and ALL are below 3.5.
|
Red |
Travel outside of Great Britain (including destinations and transitions) if:
FCDO advises against all but essential travel/ all travel and/or ANY Crisis24 Horizon risk ratings are 3.5 or above.
|
The university has the right to refuse any proposal to travel internationally on the grounds of health and safety, or for other operational or academic reasons as appropriate. Any member of staff or student who leaves the university without approval to travel, work, or study is unauthorised and not insured.
International travel health and safety risk assessment training is available to guide you through the process. Information on how to book the training course is available on the Training page.
More information on off campus activities and fieldwork risk assessment can be found on the Fieldwork page.
International travel documents:
International Travel Policy
International Travel Risk Assessment Guidance
Request to Travel Form
International Travel Risk Assessment - Green Form
International Travel Risk Assessment - Amber Form
International Travel Risk Assessment - Red Form
International Travel Approval Process
Participant Declaration and Information Form
Pre-departure Meetings and Participant Information Guidance
Health Declarations:
For further information on health declarations, contact Occupational Health.
Health Declarations Guidance
Health Declaration Form