Enrolment FAQs

Yes - all students are expected to enrol every year if you are studying in the UK or abroad and if you fall into one or more of these categories:

New undergraduate or postgraduate

Continuing undergraduate or postgraduate

Students on a teaching, health or medical placement

Students on a placement year of study abroad or in industry

Research postgraduates preparing for a viva or completing corrections after a viva or awaiting your degree certificate

Studying a Swansea joint degree at a partner institution

Need to find your University accommdation postcode? Browse Campus accommodation postcodes

Maps and locations of Swansea University campuses are available here www.swansea.ac.uk/the-university/location/

You will be sent two emails with details of your username and password enabling you to log in and access Swansea University apps and accounts.

The first time you login, you will need to use your University student email address (your student number @swansea.ac.uk) as the username and the temporary password already provided to you.

You should login to your account for the first time by going to myuni.swansea.ac.uk and clicking on the Login icon.

For more information about accessing your account, passwords and authentication browse Your Account. If you need support please contact the IT Service Desk on telephone number +44 (0)1792 604000 or email ITservicedesk@swansea.ac.uk.

• If you have registered your right to study documents then you should be eligible to complete enrolment online:

Login to My account click on the Intranet app and Start Enrolment link

Follow the step-by-step instructions to review your student record, personal data, modules, fees and funding.

On the last tab click Finish to complete your enrolment

• At the end of the process you should see a message and receive an email confirming you have successfully enrolled.

It is very important that you register your right to study documents by uploading your UK or Irish passport or three alternnative documents as soon as possible because we need to verify your right to study, identity, nationality and eligibility to receive a student loan or other funding. 

Upload your UK or Irish passport

Please ensure that your passport is in date (has not expired) and that you have a clear scanned image of the page containing your photo and personal information (place of birth, passport number etc.) only. No other pages will be accepted. Please do not include the page opposite the photo page as this reduces the image quality.

1. The first step of online enrolment is the Right to Study tab.
2. Please complete the form carefully and ensure that the information provided is accurate and all of the fields must be completed - see below guidance how to complete each field: 
   • Image Upload - You will need to upload an image of the page containing your photo and personal information (place of birth, passport number etc.) only.  You CANNOT upload a pdf. We accept jpeg or png file types with a max file size of 100MB. Please ensure the uploaded image is of good quality as this could prevent you from collecting your ID card and/or completing enrolment.
   • Passport Number - This can be found on the top right of your passport and is 9 characters in length.
   • Name - The name needs to match the name that is on your passport. Please ensure you enter all names displayed.
   • Issue Date and Expiry Date - Please select the dates from the date picker, ensure these dates are correct as this could prevent you from collecting your ID card.
   • Passport Nationality - The nationality cannot be changed as this is retrieved from your personal details and should match with your passport. Please select “Yes” from the drop down if your nationality is correct. If not please select “No” and follow the instructions.
   • Place of Issue - Enter the place of issue as displayed on your passport
   • Country of Birth - Select from the drop down the country of birth displayed on your passport.
   • Place of Birth - Enter the place of birth as displayed on your passport. 

Uploading alternative documents if you are British and do not have a passport

Upload three documents:

1. Birth Certificate
2. UK National Insurance Number letter (or NI card or P60 or payslip)
3. UK Photo ID - acceptable forms of photo ID are:

a recent photo ID from your previous school, college, institution, club or employment; or
a UK photo driving licence; or
a UK Citizen Identity card available from www.citizencard.com

Verification

We will verifiy your documents and the Right to Study step will change to "ticked" when your upload is accepted. Otherwise you will need to re-upload a rejected document.

Need help?  

If you have any queries about UK and Irish right to study registration, please email Student Records.

Have a clear scanned image to upload of the page containing your photo and personal information (place of birth, passport number etc.) only. No other pages will be accepted. Please do not include the page opposite the photo page as this reduces the image quality. We accept jpeg or png file types with a max file size of 100MB. 

Login to your MyUni account, click on the Intranet app and Start Enrolment button.The first tab is “Right to Study” where you upload your passport.

Complete each field: 

Upload an image of the page containing your photo and personal information

Passport Number - This can be found on the top right of your passport and is 9 characters in length.

Name - The name needs to match the name that is on your passport. Please ensure you enter all names displayed.

Issue Date and Expiry Date - Please select the dates from the date picker, ensure these dates are correct as this could prevent you from collecting your ID card.

Passport Nationality - The nationality cannot be changed as this is retrieved from your personal details and should match with your passport. Please select “Yes” from the drop down if your nationality is correct. If not please select “No” and follow the instructions.

Place of Issue - Enter the place of issue as displayed on your passport

Country of Birth - Select from the drop down the country of birth displayed on your passport.

Place of Birth - Enter the place of birth as displayed on your passport.

Staff will verify the uploaded image is of good quality. If the image is rejected you will need to re-upload an image to complete the right to study step.

Remember to bring your passport when collecting your University ID card. The passport image you upload must match the passport you present in person.

It is important to register in person* your international (non UK/Irish) passport and right to study immigration documents or eVisa share code as soon as possible after your arrival with our Student Compliance Services.When your documents have been registered you can then complete the other steps of enrolment online.

*If you are on a placement year abroad or studying a course wholly from abroad email Student Compliance Services for instructions about verifying your right to study.

Bay campus registration in person and BRP card collection open 9am-4pm 

Computer Science, Engineering, Management, Mathematics, Sports Science and The College:

• 18-27 September (closed Sunday) The College, Bay Campus drop in
• 30 September-04 October Bay Library drop in
• All other dates by appointment only: Bay Campus bookings 

Park campus registration in person and BRP card collection open 9am-4pm 

Health and Social Care, Humanities and Social Sciences, Medicine, Science - Biosciences, Chemistry, Geography, Physics:

• 18-27 September (closed Sunday) Taliesin Create, Park Campus drop in  
• 30 September-04 October Park Library drop in
• All other dates by appointment only: Park Campus bookings 

Immigration documents

You will be required to bring your passport and supporting documentation to evidence your immigration status in the UK.  These documents will vary depending on your personal situation, but some of the most common documents are listed below:

Biometric Residence Permit (BRP)

If you need to collect a BRP when you arrive in the UK, you will have received a letter detailing where to collect it when you received your visa decision.  Please see the section on Biometric Residence Permit card collection below for further details. If you already have your BRP, please bring this to your Right to Study registration together with your passport.

Electronic immigration status

Some students (for example EU/EEA nationals) will not receive a BRP but will instead receive a digital immigration status (eVisa). If you have been issued an eVisa, you will find confirmation of this on your visa decision letter.  You will be able to generate a ‘share code’ that the University will be able to use to verify your immigration status online.  To make your Right to Study registration as easy as possible, we would request that you generate your share code ahead of coming to see us for your Right to Study registration. 

You can generate your share code on the UK Government website View and prove your immigration status - GOV.UK (www.gov.uk).  When prompted to give your reason for generating the share code, please select ‘other’ (NOT work or rent).  Please bring your passport and share code to your Right to Study registration.

Study as a Visitor

If we issued you with a letter to apply for a Visitor visa, or advised that you apply for a Visitor visa, please bring your passport containing your Visitor visa stamp. If you entered via eGates and did not receive a stamp in your passport, please see the information below.

Entering the UK via eGates

Some students are not required to see an immigration officer and receive a stamp in their passport and are instead permitted to enter the UK via eGates. If you enter the UK via eGates, we will still need to evidence when you arrive in the UK, so please bring your passport and proof of your entry (boarding pass / copy of your flight details) with you to Right to Study registration.  Your proof of entry can be emails or scans if you do not have hard copies.

Student Route – Original Documents

If you have applied for a Student Route visa using a CAS issued by us, then we will also need to verify your original certificates that you used to apply for your visa, as listed on your CAS.  Please bring your certificates with you to your right to study registration

Biometric Residence Permit card collection (BRP)

If you have applied for a new Student Route visa you will find information about where to collect your BRP on your visa decision letter.  This will either be from Swansea University or from a local Post Office (if you did not request for it to be delivered to us).  You will need to bring your BRP Collection letter and your passport to collect your BRP.

We strongly advise that you request your BRP is delivered to Swansea University and collect it when you attend your in-person right to study registration.  Having your BRP sent to the University also enables us to help you should the card be delayed or missing.

Request delivery to Swansea University by entering our Alternative Collection Location (ACL) code on your visa application.  The correct ACL code for your course will be on your CAS. 

• The Swansea University ACL code for courses on Singleton Campus is 2HE544.  
• The Swansea University ACL code for courses on Bay Campus is 2HE987. 

If you do not enter this code, you will have to collect your BRP  card from somewhere else and it can be difficult to get there by public transport. 

Need help?

For queries about right to study registration or picking up your new BRP card, please email Student Compliance Services.

Late arrival/enrolment

If you cannot enrol and/or arrive on campus before your course starts, please contact your Student Support Team for advice and agree an arival date, you MUST obtain permission from your School or The College before travelling to Swansea.

International Students awaiting Visa Decisions: If you do not think you will be able to arrive by the date agreed by your Faculty, you have a submitted a visa application, and have not yet received a decision, you may want to try to withdraw the application as soon as possible. This should trigger a refund of visa fee and Immigration Health Surcharge paid. You will need to apply for a fresh visa for your deferred course date and so a withdrawal could prevent a duplication of payment. Contact international campus life for further information about this process.

We recommend you set up a direct debit as a temporary financial guarantee so that you can enrol on your course without making a payment.

When you receive your student loan the direct debit is cancelled.

The first payment by direct debit for students starting in September is not until November which gives plenty of time for your DD to be cancelled

For more information and payment advice browse How To Pay Fees

All students must enrol before they can officially study at Swansea University, including students studying at partner institutions.

• When enrolling you will:

Register your proof of identity, nationality and right to study documents (normally a passport, plus a visa for international students).

Agree online to be a student at Swansea University for the academic year, or part of the academic year.

Agree online to abide by the University's regulations and policies.

Verify and update key personal data in your online student record.

Check and select online the modules you will be studying (where applicable).

Pay your tuition fees online or have a student loan or proof a sponsor, bursary, scholarship or grant to pay your tuition fee.

Collect your University ID card (where applicable).

Attend induction and welcome events.

• If you do not enrol you will not be able to:

Claim your University ID card (where applicable)

Receive your Student Finance Loan or other bursary/scholarship payments (where applicable)

Access resources for your programme of study and additional University services and information

Participate in assessment

Receive proof of enrolment letters for third parties (for example to open a Bank account)

Live in a University residence (where applicable)

Receive Council Tax exemption

You should plan to arrive and have somewhere to live within commutable distance of Swansea before your full time course teaching and supervision starts.

Check the term and course start dates in the enrolment timetable and start engaging in your studies to avoid the risk of your enrolment being closed.

If your arrival is delayed and if you cannot attend teaching inform your student support team.

Click here for the dates for September entry courses and most students enrol by the term start date but it is essential you are enrolled by the course start date when teaching and the research year starts.

Contact your Student Support Team if you have any queries about your induction, teaching timetable and modules, research supervision or if your arrival is delayed.

For queries about enrolment and registration, fees and funding and other University services contact MyUniHub.

If you are a current student, your teaching timetables for Semester 1 are now available to view here.

School induction, teaching and late arrivals

Module selection and programme pathway syllabus 

Student Support Campus Locations