Enrolment for New Students

Login to My Account using your your Swansea University user name and password. For information about your IT account password and authentication browse Your Account

Your account gives you access to University apps, for exampke your email, Intranet (enrolment, student record, timetable), Canvas (online module and course content), eVision RMS (research student progression).

Setting up your account for the first time

Please wait for your Swansea University user name and password to be emailed to you.

• download the Microsoft Authenticator app on to your mobile phone (if you do not have a mobile phone browse Your Account for alternative methods)
• have your mobile phone to hand to setup a new password and authentication
• Login to My Account on a laptop/PC using the Swansea University user name and password we sent you
• change your password
• when prompted for More information required click Next
  • add an account by selecting Work or School 
  • follow the instructions to scan in a QR code
  • when you receive a test notification on your mobile click Approve
  • authentication is now set up
• the next time you login you will also need to approve a Microsoft Authenticator notification on your mobile

About us

Swansea University is a Higher Education Institute (HEI) with degree awarding powers and a registered charity.

Your responsibilities

You have a responsibility to keep your personal details up-to-date.

Information we collect about you

We collect information about you when you enrol with us. We also collect information when you voluntarily complete surveys and provide feedback. Website usage information is collected using cookies.

How we use your information

We collect information about you to record your personal details, academic progress, manage your access to University facilities and email you about events, academic assessment and services we think may be of interest to you.

Who receives your information

Where necessary, personal information will be shared internally across the University and externally with  agencies and organisations in line with our statutory responsibilities and under current Data Protection legislation.

How long will your information be held

Swansea University will retain your personal information in line with the University Records Management Policy

Student privacy statement

For full details about your access rights, retention policy, data security, who we share data with and how to contact the University’s Data Protection Officer if you have any questions about our privacy policy, browse our Student Privacy Notice

Login at My account click the Intranet icon and Upload a photo and we will have your card ready for you.

For your photo to be accepted it will need to be:

• a recent headshot of you on your own facing forward and looking straight at the camera
• your eyes must be open and visible (no sunglasses, tinted glasses or hair across your eyes)
• your full head without any covering (unless worn for religious beliefs or medical reasons)
• no other people visible in the photo
• be a colour portrait (not black and white) approximately 150 pixels wide by 180 pixels high

TIP: You will need to collect your ID card in order to swipe in at lectures, access restricted areas and use the library

Before you enrol on your course, you will need to attend in-person right to study registration to verify your immigration documents.  It is very important that you register your passport and immigration documents in person as soon as possible after your arrival in the UK.  When your documents have been registered you can then enrol online.

International registration and BRP card collection is by appointment only

Check where your course is based and book an appointment to register your immigration documents and/or collect a BRP card from offices in Bay or Singleton Park campuses. You will be notified via email when appointments are available to book. 

Immigration documents

You will be required to bring your passport and supporting documentation to evidence your immigration status in the UK.  These documents will vary depending on your personal situation, but some of the most common documents are listed below:

• Biometric Residence Permit (BRP)

If you need to collect a BRP when you arrive in the UK, you will have received a letter detailing where to collect it when you received your visa decision.  Please see the section on Biometric Residence Permit card collection below for further details. If you already have your BRP, please bring this to your Right to Study registration together with your passport.

• Electronic immigration status

Some students (for example EU/EEA nationals) will not receive a BRP but will instead receive a digital immigration status (eVisa). If you have been issued an eVisa, you will find confirmation of this on your visa decision letter.  You will be able to generate a ‘share code’ that the University will be able to use to verify your immigration status online.  To make your Right to Study registration as easy as possible, we would request that you generate your share code ahead of coming to see us for your Right to Study registration. 

You can generate your share code on the UK Government website View and prove your immigration status - GOV.UK (www.gov.uk).  When prompted to give your reason for generating the share code, please select ‘other’ (NOT work or rent).  Please bring your passport and share code to your Right to Study registration.

• Study as a Visitor

If we issued you with a letter to apply for a Visitor visa, or advised that you apply for a Visitor visa, please bring your passport containing your Visitor visa stamp. If you entered via eGates and did not receive a stamp in your passport, please see the information below.

• Entering the UK via eGates

Some students are not required to see an immigration officer and receive a stamp in their passport and are instead permitted to enter the UK via eGates. If you enter the UK via eGates, we will still need to evidence when you arrive in the UK, so please bring your passport and proof of your entry (boarding pass / copy of your flight details) with you to Right to Study registration.  Your proof of entry can be emails or scans if you do not have hard copies.

Student Route – Original Documents

If you have applied for a Student Route visa using a CAS issued by us, then we will also need to verify your original certificates that you used to apply for your visa, as listed on your CAS.  Please bring your certificates with you to your right to study registration

Biometric Residence Permit card collection (BRP)

If you have applied for a new Student Route visa you will find information about where to collect your BRP on your visa decision letter.  This will either be from Swansea University or from a local Post Office (if you did not request for it to be delivered to us).  You will need to bring your BRP Collection letter and your passport to collect your BRP.

We strongly advise that you request your BRP is delivered to Swansea University and collect it when you attend your in-person right to study registration.  Having your BRP sent to the University also enables us to help you should the card be delayed or missing.

Request delivery to Swansea University by entering our Alternative Collection Location (ACL) code on your visa application.  The correct ACL code for your course will be on your CAS. 

• The Swansea University ACL code for courses on Singleton Campus is 2HE544.  
• The Swansea University ACL code for courses on Bay Campus is 2HE987. 

If you do not enter this code, you will have to collect your BRP  card from somewhere else and it can be difficult to get there by public transport. 

Need help?  

If you have any queries about right to study registration or picking up your new BRP card, please email Student Compliance Services.

It is very important that you register your UK or Irish passport or equivalent documents as soon as possible because we need to verify your right to study, identity, nationality and eligibility to receive a student loan or other funding.

You will need to upload an image of your British or Irish passport page which is the first step of online enrolment.

If you are British but do not have a passport you will need to email studentrecords@swansea.ac.uk images of these three documents:

1. Birth Certificate
2. UK National Insurance Number letter (or NI card or P60 or payslip)
3. UK Photo ID - acceptable forms of photo ID are:
   • a recent photo ID from your previous school, college, institution, club or employment; or
   • a UK photo driving licence;
   • or a UK Citizen Identity card available from www.citizencard.com

Need help?  

If you have any queries about UK and Irish right to study registration, please email Student Records.

To upload your passport, please ensure that your passport is in date (has not expired) and that you have a clear scanned image of the page containing your photo and personal information (place of birth, passport number etc.) only. 

No other pages will be accepted. Please do not include the page opposite the photo page as this reduces the image quality.

To start login to your MyUni Intranet app to enrol:

1. The first step of online enrolment is the right to study page wher you can upload a passport.
2. Please complete the form carefully and ensure that the information provided is accurate and all of the fields must be completed - see below guidance how to complete each field: 
   • Image Upload - You will need to upload an image of your passport. You CANNOT upload a pdf. We accept jpeg or png file types with a max file size of 100MB. Please ensure the uploaded image is of good quality as this could prevent you from collecting your ID card and/or completing enrolment.
   • Passport Number - This can be found on the top right of your passport and is 9 characters in length.
   • Name - The name needs to match the name that is on your passport. Please ensure you enter all names displayed.
   • Issue Date and Expiry Date - Please select the dates from the date picker, ensure these dates are correct as this could prevent you from collecting your ID card.
   • Passport Nationality - The nationality cannot be changed as this is retrieved from your personal details and should match with your passport. Please select “Yes” from the drop down if your nationality is correct. If not please select “No” and follow the instructions.
   • Place of Issue - Enter the place of issue as displayed on your passport
   • Country of Birth - Select from the drop down the country of birth displayed on your passport.
   • Place of Birth - Enter the place of birth as displayed on your passport.

Remember to bring your passport when collecting your University ID card. The passport you upload must match the passport you present in person.

For taught courses, select the modules you will be studying on your course.

To access online digital content, teaching, lectures and timetables you will need to have completed these steps:  right to study registration, signed the student declaration and selected modules.

To select modules:

• Login to My account click on the Intranet panel and Enrol Now button
• Your compulsory modules will already be selected
• If your syllabus has optional modules, tick the boxes opposite the modules you wish to study (where appropriate)
• Save your selection. 
• If you need to change your modules later, email a request to your Student Support team. Include your student number, name, the module code(s) and module title you wish to remove and add.

For more information about modules browse the Undergraduate Courses A-Z  or Taught Postgraduate Courses A-Z web sites.

Are you repeating the level?

• If you are repeating a level you can make an Application to repeat failed modules and send to your Student Support team.

To enrol on your course Login to My account click on the Intranet panel and Enrol Online / Enrol Now links and complete each section.

Register your proof of identity, nationality and right to study.

• International students register your passport and visa in person before enrolling online
• UK and Irish student can upload your passport or alternative identity documetns online

Sign the declaration

• Agree online to be a student at Swansea University for the academic year, or part of the academic year
• Agree online to abide by the University's  academic guide regulations and student charter
• Agree to the data protection statement and consent to share other data

Personal data

• Verify and update personal data, your home address and equality and diversity details.
• Provide your UK term time address and postcode, otherwise provide your study abroad term address. If you are studying from home then your term address will be the same as your home address.

Modules

• Check and select online the modules you will be studying (where applicable).

Fees and funding

The last step is to pay your tuition fees:

• Pay your tuition fees online or have a student loan or University bursary, scholarship or grant to pay your tuition fee.
• If you have other sponsorship, for example an embassy or employer is paying towards your fees send a Confirmation of Sponsorship form or sponsor letter by email to studentfinance@swansea.ac.uk  and we will email you when the details are recorded and you can complete this step.
• If you are paying a fee the quickest way is by card or by setting up a direct debit, browse How To Pay Fees
• When you you complete all the steps you will be fully enrolled UK/NI Student Finance loans will be paid on the first day of your course.  If you enrol after your course start date you will be paid 3-5 working days after you enrol. For University scholarships maintenace payments will start after the course start date

IMPORTANT

To access online digital content and attend teaching, lectures and timetables you will need to have completed your right to study registration, signed the student declaration and selected modules. 

Need help?

You may be referred to ask in person about online enrolment, fees and funding or making a payment.

Ask the expert drop-in sessions are open 24 September and 26-30 September, at these venues:

• Bay Campus in The College ground floor, PC room 

Saturday 24^th Sept 10am – 2pm and 26-30^th Sept 1-4pm

• Singleton Park Campus Library PC Lab (East study area) 

Saturday 24^th Sept 10am – 4pm and 26-30^th Sept 10am-1pm

For other dates and times you may be referred to the MyUniHub on your campus.

Before collecting your University student id card you need to login to the Intranet MyApp and upload your photo so that we can print a card in advance, complete enrolment and bring a passport (or UK alternative photo ID you uploaded) with you as proof of identity.

Browse Swansea University ID Card collection times from the campus where your course is based:

• Bay Campus Library for Engineering, Management, Science (Computer Science, Mathematics, Sports Science) and The College. 
• Singleton Park Campus Library for Humanities and Social Sciences, Health and Life Science, Medicine, Science (Biosciences, Chemistry, Geography, Physics). 
• Carmarthen campus Saint David's Park Library for Health and Life Science courses based at Carmarthen

Your school will contact you with specific arrangements about induction, teaching, modules and other welcome events or search your school web page for details.

Undergraduate and taught postgraduate induction

• Meet staff and make friends at your School Induction
• Attend an induction talk about Accessing Timetables, your studies, tutors, module selection, health and safety, IT facilities and other welcome events.
• If you need to change your module selection, ask staff for advice before signing up for a module.
• For details about teaching browse your online timetable or ask your school

Research student induction

• Attend an induction talk about the research management system (e:Vision RMS) and the next steps of your work plan and confirmation of candidature.
• Ask your supervisor to sign off the first of your monthly Research Management System (RMS) engagement and attendance events.
• Remember to record your confirmation of candidature in the Research Management System (RMS) and sign off with your supervisor in the third month of study.
• Throughout your candidature the RMS system will send out email alerts about signing off monthly events and to enter details for your supervisor and progression meetings
• To view the Research Management System (RMS) supervisor meetings, engagement and attendance details login to your MyUni account and click on the e:Vision application

School Web pages and contacts

Faculty of Humanities and Social Sciences

• School of Management
• HRC School of Law
• School of Culture and Communication
• School of Social Sciences

Faculty of Medicine, Health and Life Science

• Medical School
• School of Health and Social Care
• School of Psychology

Faculty of Science and Engineering

• Engineering and Sport Science Programmes
• Science Programmes

To start engaging in your studies, access online content, attend a module teaching timetable or receive research supervision you must have:

1. A My Uni account with multi factor authentication - browse Your Account for details
2. Registered right to study documents
3. Signed the online enrolment student declaration
4. Selected modules for taught courses
5. A University ID card to gain access to campus rooms and use the Library

If your arrival is delayed please contact your Faculty Student Support Team.

Access depends on your enrolment status:

• Enrolled gives full access to My Uni applications, teaching and campus facilities for the current session.
• Provisionally Enrolled means you have access for a limited time only and have not completed the last fee payment/proof of fee sponsorship step of enrolment.
• Not Enrolled means you need to complete enrolment as soon as possible and have limited access to applications.
• Withdrawn or Not Started means you have been withdrawn from your course and have no right to study at Swansea University.

Student loan, University bursary, scholarship or grant funding

• After completing all the enrolment steps, the Student Records Office send confirmation to our Finance department and the Student Loans Company (Student Finance Wales, England, Northern Ireland & Student Awards Agency for Scotland) which triggers the first maintenance payment into your bank account and tuition fee payment to the University (where appropriate).
• The first payment is made a few days after the start of term and only when you are fully enrolled
• IMPORTANT Payments may not be in your account by the 1st day of the month. If you rely on this payment to pay bills or make other regular payments, to avoid going overdrawn we suggest you set up instalments to start after the 7th day of the month.

Council Tax

• The University sends details of full time enrolled students living in a Swansea term address to Swansea Council for them to assess if you are eligible to receive Council Tax exemption.

Official letter

• If you need a letter confirming you are a student, for example to open a bank account, please contact MyUniHub to make a request and we will email details of how to get your letter.

Need to find your University accommdation postcode? Browse Campus accommodation postcodes

If your enrolment and/or arrival on campus is delayed please contact your student support team for advice.

Can I enrol late?

Permission MUST be granted by your School or The College for you to enrol after your course starts. If you have already obtained this permission, you will then need to complete a permission to enrol late form.

If you have not already obtained permission to enrol late, you MUST obtain this from your School or The College before traveling to Swansea, students without permission may be refused permission to enrol.

If you receive email notification your enrolment has closed you may apply for permission to enrol:

International Students awaiting Visa Decisions

If you do not think you will be able to arrive by the date agreed by your Faculty, you have a submitted a visa application, and have not yet received a decision, you may want to try to withdraw the application as soon as possible.

This should trigger a refund of visa fee and Immigration Health Surcharge paid. You will need to apply for a fresh visa for your deferred course date and so a withdrawal could prevent a duplication of payment. Contact international campus life for further information about this process.

HAVE YOU CHANGED YOUR PLANS?

New Students

If you wish to defer your place to join Swansea University in the future, you will need reach out to the relevant Admissions team for assistance:
Undergraduate Courses Admissions@swansea.ac.uk
Postgraduate Courses Postgraduate.Admissions@swansea.ac.uk

Returning Student

If you think there is an error as you believe you have suspended studies or you would like to suspend your studies, please email your student support team and they will submit an application on your behalf to suspend your studies, enter your name and student number in the body of the text. You can also mention additional details if needed.

School induction, teaching and late enrolment permission

Culture and Communication Studentsupport-cultureandcom@swansea.ac.uk Location: Digital Technium, Park campus

Law Studentsupport-law@swansea.ac.uk Location: Digital Technium, Park campus

Management Studentsupport-management@Swansea.ac.uk Location: Management building, Bay campus

Medical Health and Life Science Studentsupport-medicinehealthlifescience@swansea.ac.uk Location: Grove Building, Park campus

Science and Engineering StudentSupport-ScienceEngineering@Swansea.ac.uk Locations: Engineering Central, Bay campus or Wallace Building Rm 223c, Park campus

Social Sciences studentsupport-socialsciences@swansea.ac.uk Locations: Digital Technium, Park campus or Management building Bay campus

Swansea Academy of Learning and Teaching salt@swansea.ac.uk Location: CDS building 3rd floor, Park Campus

The College Swansea University programmes the-college@swansea.ac.uk  Location: The College building First Floor, Bay Campus

Swansea University programmes based at other institutions myunihub@swansea.ac.uk the gateway to student information

Change of Module Selection

academic-cultureandcom@swansea.ac.uk (classics, history, media, modern languages, literature, linguistics)

academic-law@swansea.ac.uk (law)

academic-management@swansea.ac.uk (business, finance and accounting)

academic-socialsciences@swansea.ac.uk (criminology, economics, education, international relations, philosophy, politics)  

Quality-MedicineHealthLifescience@swansea.ac.uk (health studies, life science, medicine, nursing, paramedic, physician)

Quality-ScienceEngineering@swansea.ac.uk (bioscience, chemistry, computer science, engineering, maths, physics) 

English Language Training and Teaching in Higher Education

English Language Training Services - Swansea University (ELTS)

Swansea Academiy of Learning and Teaching  Teaching in Higher Education (SALT)