Enrolment for New Students

At the start of each year of your course you will be expected to enrol during the period in your enrolment timetable.

New students should wait until they receive an email from the University before trying to Login to My account 

Login to your My Account using your your Swansea University user name and password to access your applications and enrol:

• University email
• Intranet - enrolment, student record, timetable
• Canvas - online module and course content
• eVision RMS - research student progression
• and other apps

Setting up your account for the first time

Please wait for your Swansea University user name and password to be emailed to you.

• download the Microsoft Authenticator app on to your mobile phone (if you do not have a mobile phone browse Your Account)
• have your mobile phone to hand to setup a new password and authentication
• Login to My Account on a laptop/PC using the Swansea University user name and password we sent you
• change your password
• when prompted for More information required click Next
  • add an account by selecting Work or School 
  • follow the instructions to scan in a QR code
  • when you receive a test notification on your mobile click Approve
  • authentication is now set up
• the next time you login you will also need to approve a Microsoft Authenticator notification on your mobile

For more information about accessing your account, passwords and authentication browse Your Account

Login at My account click the Intranet icon and Upload a photo and we will have your card ready for you.

For your photo to be accepted it will need to be:

• a recent headshot of you on your own facing forward and looking straight at the camera
• your eyes must be open and visible (no sunglasses, tinted glasses or hair across your eyes)
• your full head without any covering (unless worn for religious beliefs or medical reasons)
• no other people visible in the photo
• be a colour portrait (not black and white) approximately 150 pixels wide by 180 pixels high

TIP: You will need to collect your ID card in order to swipe in at lectures, access restricted areas and use the library

International (Non UK / Irish) students studying in the UK

To verify that your right to study documentation has not changed since your last right to study check you will be sent a short survey to complete asking for the details of your current passport, visa or other immigration documentation. It is very important that you complete this survey as soon as possible.

If any of your documents are different from your last right to study check, we will ask you to email us a copy of your new document. Please wait until we ask you to send the document.

We will email you when your documents have been registered to let you know that you can enrol online.

We may also need to see you for an in-person document verification appointment once you are in the UK. If we need to see you for an in-person appointment, we will send you a link to book an appointment with us.

Biometric Residence Permit card collection (BRP)

If you have applied for a new Student Route visa from inside the UK with the help of International@CampusLife, they will have arranged for your BRP to be delivered to Swansea University. We will contact you when we receive your new BRP to arrange an appointment for you to collect it.

If you have any queries about picking up your new BRP card, please email Student Compliance.

If you have applied for a new Student Route visa from outside the UK, you will need to collect your BRP from your designated venue (Swansea University or local Post Office) - you will need your BRP Collection letter and your passport.

We strongly advise that you request that your BRP is delivered to Swansea University to avoid you having to travel off campus to collect your BRP. To request delivery to Swansea University, please enter our Alternative Collection Location (ACL) code when you are making your visa application. The Swansea University ACL code is 2HE544.

You will be able to collect your BRP when you attend your in-person document verification appointment. We will send you a link to book an appointment with us.

We are aware that some students may be experiencing delays in arriving and may also be required to quarantine on arrival. Please do not worry! UKVI have confirmed that they understand that some students may be delayed or have to quarantine, and have allowed us to keep your BRP until it is practical for you to collect it. Please ensure that you have completed your quarantine period BEFORE you attend your in-person appointment or come to collect your BRP.

We strongly recommend you browse our EU/EEA/Swiss immigration guidance pages for information on your immigration situation and the EU Settlement Scheme (EUSS) which maintains current rights that EU citizens in the UK have to work, study and reside and also alternative immigration routes and requirements.

EU/EEA/Swiss students will need to register your right to study documents before you enrol on your programme of study and will need to re-verify this every year that you are enrolled with us.

You will be emailed with details of your Right to Study registration as the process for this will vary depending on your individual situation.

Register your British or Irish passport by uploading a copy - browse How to upload your passport

We need proof of your identity and nationality to confirm your right to study, tuition fee status and eligibility to receive a student loan or other funding.

If you are British but do not have a passport email scanned images to studentrecords@swansea.ac.uk of your:

1. Birth Certificate
2. National Insurance Number letter (or NI card or P60 or payslip)
3. Photo ID - acceptable forms of photo ID are:
   • a recent photo ID from your previous school, college, institution, club or employment; or
   • a UK photo driving licence; or
   • a UK Proof of Age Standards Scheme card available from www.validateuk.co.uk

To upload your passport, please ensure that your passport is in date (has not expired) and that you have a clear scanned image of your passport before you begin.

The image should be of the page containing your photo and personal information (place of birth, passport number etc.) only.  No other pages will be accepted. Please do not include the page opposite the photo page as this reduces the image quality.

1. To start login to your Myuni account and click on the Intranet
2. Once you have logged in you should see the message “Prior to enrolling online you are REQUIRED to upload your passport Here”. Please click on the link to take you to the passport upload page. Otherwise, if you do not see the screen below please click on personal details from the menu on the left and click onto the Identification tab.
   
   
   
   
   
3. Next the passport upload page will be shown. Please complete the form carefully and ensure that the information provided is accurate.
   
    All of the fields must be completed - see below guidance how to complete each field: 
   • Image Upload
     

     You will need to upload an image of your passport. You CANNOT upload a pdf. We accept jpeg or png file types with a max file size of 100MB. Please ensure the uploaded image is of good quality as this could prevent you from collecting your ID card and/or completing enrolment.

   • Passport Number
     

     This can be found on the top right of your passport and is 9 characters in length.

   • Name
     

     The name needs to match the name that is on your passport. Please ensure you enter all names displayed.

   • Issue Date and Expiry Date
     

     Please select the dates from the date picker, ensure these dates are correct as this could prevent you from collecting your ID card.

   • Passport Nationality
     

     The nationality cannot be changed as this is retrieved from your personal details and should match with your passport. Please select “Yes” from the drop down if your nationality is correct. If not please select “No” and follow the instructions.

   • Place of Issue.
     

     Enter the place of issue as displayed on your passport

   • Country of Birth
     

     Select from the drop down the country of birth displayed on your passport.

   • Place of Birth
     

     Enter the place of birth as displayed on your passport.

Remember to bring your passport when collecting your university ID card. 

The passport you upload must match the passport you present in person.

For taught courses, select the modules you will be studying on your course.

To access online digital content, teaching, lectures and timetables you will need to have completed these steps:  right to study registration, signed the student declaration and selected modules.

To select modules:

• Login to My account click on the Intranet panel and Select Modules button
• Your compulsory modules will already be selected
• If your syllabus has optional modules, tick the boxes opposite the modules you wish to study (where appropriate)
• Save your selection. 
• If you need to change your modules later, email a request to your Student Support team. Include your student number, name, the module code(s) and module title you wish to remove and add.

For more information about your course and modules browse the Undergraduate Courses A-Z  or Taught Postgraduate Courses A-Z web sites.

Are you repeating the level?

• If you are repeating a level you can make an Application to repeat failed modules

Student Support teams

To enrol on your course Login to My account click on the Intranet panel and Enrol Now button opposite your course.

Complete each section as follows: 

• Sign the student declaration agreeing to abide by the academic guide regulations, data protection statement and student charter - including agreeing to follow Welsh Government and Swansea University health, safety and social distancing advice.
• Check and update your student record, personal data, home address, entry qualifications, course and modules
• Provide your UK term time address and postcode, otherwise provide your study abroad term address. If you are studying from home then your term address will be the same as your home address.
• Let us know if you will be attending on campus or provide a reason why you will be studying wholly online 
• UK Student Finance loans will be paid after you enrol. If you have other external sponsorship paying towards your fees, send us a Confirmation of Sponsorship form or sponsor letter by email to: studentfinance@swansea.ac.uk 
• If you are liable to pay a fee, during online enrolment you can make a payment by card or pay later by setting up a direct debit. For more information browse How To Pay Fees

Please contact us if you need help about your student record, fees, student loan or other funding, making a payment or setting up a direct debit online

IMPORTANT

When you you complete the steps above you will be fully enrolled and your student loan or scholarship will be paid after the start of term

To access online digital content, teaching, lectures and timetables you will need to have completed at least these steps:  right to study registration, signed the student declaration and selected modules.

ID/Library card collection is available from Bay Library or Singleton Park Library depending where your course is based (*NB – where your course is based, not where you are living).

You can collect your ID/Library card from Bay or Singleton Park Libraries during Information Desk opening hours:

Monday – Friday 08:00 – 20:00

Saturday – Sunday 12:00 – 20:00

If you are studying at Saint David’s Park, Carmarthen you can collect your ID cards from the Saint David’s Park Library. See the SDP webpage for up-to-date opening hours and contact details.

Please refer to the checklist below before collecting your ID Card:

• Upload a passport style photo so that we can print a card in advance of your visit.
• Complete enrolment before proceeding to ID Card Collection.
• Check your collection venue and opening hours.
• Remember to bring the passport which you uploaded, or the alternative ID you sent to Student Records, with you.
• Remember to wear a mask to the collection venue.

Courses based in Bay Campus

• Computer Science
• Economics
• Engineering
• Management
• Mathematics
• Sports Science
• The College

Courses based in Singleton Park

• Biosciences, Biomedical Sciences
• Chemistry, Classics, Criminology, Cymraeg
• Education, English Language, English Literature
• Geography
• Health Data, Healh Science, History
• Languages and Linguistics, Law 
• Media, Medicine
• Nursing
• Paramedic, Pharmacy, Physician Associate, Politics, Physics, Psychology
• Social Policy, Social Work, Sociology

Induction will be delivered mainly online and at events within current restrictions.

Your school will contact you with specific arrangements about induction, modules and other welcome events or search your school web page for details.

Undergraduate and taught postgraduate induction

• Meet staff and make friends at your School Induction
• Attend an induction talk about Accessing Timetables, your studies, tutors, module selection, health and safety, IT facilities and other welcome events.
• If you need to change your module selection, ask staff for advice before signing up for a module.
• For details about teaching browse your online timetable or ask your school

Research student induction

• Attend an induction talk about the research management system (e:Vision RMS) and the next steps of your work plan and confirmation of candidature.
• Ask your supervisor to sign off the first of your monthly Research Management System (RMS) engagement and attendance events.
• Remember to record your confirmation of candidature in the Research Management System (RMS) and sign off with your supervisor in the third month of study.
• Throughout your candidature the RMS system will send out email alerts about signing off monthly events and to enter details for your supervisor and progression meetings
• To view the Research Management System (RMS) supervisor meetings, engagement and attendance details login to your MyUni account and click on the e:Vision application

School Web pages and contacts

Faculty of Humanities and Social Sciences

• School of Management
• HRC School of Law
• School of Culture and Communication
• School of Social Sciences

Faculty of Medicine, Health and Life Science

• Medical School
• School of Health and Social Care
• School of Psychology

Faculty of Science and Engineering

• Engineering and Sport Science Programmes
• Science Programmes

To start engaging in your studies, access online content, and attend teaching (see Timetables) you must have:

1. A My Uni account with multi factor authentication. For information about setting up your My Uni account browse Your Account
2. Registered right to study documents
3. Signed the online enrolment student declaration
4. Selected modules for taught courses
5. A University ID card to gain access to campus rooms and use the Library

If your arrival is delayed please contact your Faculty student support team:

Student Support teams

• Culture and Communication Studentsupport-cultureandcom@swansea.ac.uk

• Law Studentsupport-law@swansea.ac.uk

• Management Studentsupport-management@Swansea.ac.uk

• Medical Health and Life Science undergraduate and taught postgraduate Studentsupport-medicinehealthlifescience@swansea.ac.uk

• Medical Health and Life Sceince research student PGR-medicinehealthlifescience@swansea.ac.uk

• Science and Engineering StudentSupport-ScienceEngineering@Swansea.ac.uk 

• Social Sciences studentsupport-socialsciences@swansea.ac.uk 

• The College Navitas programmes the-college@swansea.ac.uk 

Access to online module and course content depends on your enrolment status:

• Enrolled gives full access to My Uni applications, teaching and campus facilities for the current session.
• Provisionally Enrolled gives full access for a limited time up until the enrolment deadline. Provisional enrolment means you have completed right to study registration, signed the student declaration and selected modules (where appropriate) but have not completed the last fee payment/proof of fee sponsorship step of enrolment.
• Not Enrolled statuses do not give access to Canvas modules and teaching and only limited access to applications.
• Withdrawn / Not Started have no access - after the enrolment deadline provisionally enrolled and not enrolled students are withdrawn.

Student loan, University bursary, scholarship or grant funding

• After completing all the enrolment steps, the Student Records Office send confirmation to our Finance department and the Student Loans Company (Student Finance Wales, England, Northern Ireland & Student Awards Agency for Scotland) which triggers the first maintenance payment into your bank account and tuition fee payment to the University (where appropriate).
• The first payment is made a few days after the start of term and only when you are fully enrolled
• IMPORTANT Payments may not be in your account by the 1st day of the month. If you rely on this payment to pay bills or make other regular payments, to avoid going overdrawn we suggest you set up instalments to start after the 7th day of the month.

Council Tax

• The University sends details of full time enrolled students living in a Swansea term address to Swansea Council for them to assess if you are eligible to receive Council Tax exemption.

Official letter

• If you need a letter confirming you are a student, for example to open a bank account, please contact MyUniHub to make a request and we will email details of how to get your letter.

If you arrive after your course start date contact your Student Support Team.

If you have any questions about late arrival schedules or if you have any questions about your programme, please get in touch directly via email with your department.

While you are enrolling you may continue to attend classes and study at Swansea University.

If you are enrolling after your enrolment deadline you may apply for permission to enrol: