Enrolment for New Students

• Login for our online services at myuni.swan.ac.uk which allows you to access the intranet, your email, Blackboard and other online services. Your email address will be studentnumber@swansea.ac.uk. For example, if your student number is 123456, your email is 123456@swansea.ac.uk
• Your user id is your student number and default password is set to your student number and date of birth. For example, if your student number is 123456 and date of birth is 1st June 1995, type user id "123456" and password "123456/01/06/1995"
• When you log into your University account you will be prompted to change your password. Once you have changed your password, you will be prompted to provide more information to sign-up to enable you to manage your own password, e.g. if you have forgotten your password or your account has been blocked. To sign-up, you will need to provide additional information to prove it is you, such as a mobile phone number to receive a text, alternative email account or responses to security questions. You may choose to skip set-up to a later time, but will be prompted every time you log into your account until you have registered.

Upload a photo by logging in to the intranet and we will have your card ready when you arrive.

For your photo to be accepted it will need to be:

• a recent passport style headshot of you on your own facing forward and looking straight at the camera
• your eyes must be open and visible (no sunglasses, tinted glasses or hair across your eyes)
• your full head without any covering (unless worn for religious beliefs or medical reasons)
• no other people visible in the photo
• be a colour portrait (not black and white) approximately 150 pixels wide by 180 pixels high

You will need to collect your ID card in order to trigger your student loan payment.

International non-EU students studying in the UK

You will need to register every year by bringing your passport and visa to a registration venue on the campus where your College is based.

If you have applied for a new visa, bring your letter of entitlement to pick up your Biometric Residence Permit (BRP card)

Present your passport and visa/BRP card to be scanned and recorded by the University to confirm your right to study as required by the UK Visas & Immigration authority.

After completing your registration you will need to enrol online.

Registration venues 23 Sep - 4 Oct, Monday to Friday, Open 9am, Last entry 4:30pm

• A006 The Base, Engineering Central (Building 4 on the Bay campus map) for Engineering, Management, Science (Computer Science, Mathematics), Sports Science, The College.
• Taliesin Create (Building 32 on the Park campus map) for Arts and Humanities, Human and Health Sciences, Law, Medicine, Science (Biosciences, Chemistry, Geography, Physics).

Registration venues for all other dates

• For all other dates, we will send details of alternative venues in your arrival, enrolment and induction emails.

International non-EU students studying abroad

Please email a scanned copy of your passport and the study agreement from your Swansea University College confirming that you will be studying wholly abroad to studentcompliance@swansea.ac.uk

We need you to register proof of identity and nationality to confirm your right to study, tuition fee status and eligibility to receive a student loan or other funding.

To register, please upload your UK or EU passport and enter details by logging in to the intranet.

If you do not have a passport, email a scanned image of your birth certificate and photo ID to studentrecords@swansea.ac.uk. Acceptable forms of photo ID are:

• a UK photo driving licence; or
• EU National Identity card; or
• a UK Proof of Age Standards Scheme card available from www.validateuk.co.uk 

How to upload your passport

To upload your passport, follow these steps:

• Scan an image of your passport. We accept jpeg or png file types with a max file size of 100MB.
• Login to your intranet account at intranet.swan.ac.uk
• You should see a reminder message: “Prior to enrolling online you are REQUIRED to upload your passport Here” Please click on the link to take you to the passport upload page.
• Otherwise, if you don't see this message you can navigate to your personal details page from the menu on the left, then click on the Identification tab.
• To upload your passport please complete all the fields on the form. Make sure the details you enter match exactly the details on your passport. Otherwise you may not be able to collect your card.
• See below a description of each of the fields:
  • Image Upload You will need to upload a jpeg or png image of your passport. You CANNOT upload a pdf. The uploaded image needs to be of good quality, otherwise a poor quality image may be rejected.
  • Passport Number Normally found on the top right of your passport and is 9 characters in length.
  • Passport Name Please ensure you enter all names exacly as they appear on your passport.
  • Issue Date and Expiry Date Using the date picker, ensure both dates match your passport.
  • Passport Nationality Please select “Yes” from the drop down if your nationality is correct. Otherwise, select “No” and follow the instructions.
  • Place of Issue. Enter the place of issue on your passport
  • Country of Birth Select from the drop down the country of birth to match your passport.
  • Place of Birth Enter the place of birth on your passport.

If you have issues uploading your passport, please contact studentrecords@swansea.ac.uk including your student number and the details of the issue you are having.

To enrol online log in to the intranet here and click on the green arrow opposite your course then complete each section as follows: 

• Agree to be a student at Swansea University and abide by the academic guide regulations and the data protection statement.
• Check and update your student record, personal data, home address and module selection (where appropriate). 
• Provide your UK term time address and postcode, otherwise provide your study abroad term address.
• If you are liable to pay a fee, during online enrolment you can make a payment by card or pay later by setting up a direct debit. For more information browse How To Pay Fees

Online enrolment workshop 

You may need to attend if you fall into into one or more of these categories:

• You are an international non-EU student studying in the UK.
• If you have been requested to present your original entry qualification certificates to Admissions, for example your bachelor degree.
• You have a query about paying a fee; your student record; personal data; course and modules; tuition fee; student loan or other funding.
• You cannot complete online enrolment and need help.

Workshop venues 23 Sep - 4 Oct, Monday to Friday, Open 9am, Last entry 4:30pm

• A006 The Base, Engineering Central (Building 4 on the Bay campus map) 
• Taliesin Create (Building 32 on the Park campus map) 

Bring your passport (or the UK/EU photo ID you emailed us) to collect your ID card on the campus where your academic department is based. 

IMPORTANT if you have a student loan or scholarship, picking up your new card triggers the first maintenance payment into your bank account.

ID card collection venues 20 & 21 September, Friday and Saturday, Open 9am, Last entry 4:30pm

• The College Foyer, (Building 15 on the Bay campus map) for Management, Science (Computer Science, Mathematics), Sports Science, The College.
• Fulton House 1st Floor (Building 17 on the Park campus map)  for Arts and Humanities, Human and Health Sciences, Law, Medicine, Science (Biosciences, Chemistry, Geography, Physics)

ID card collection venues 23 - 27 September, Monday to Friday, Open 9am, Last entry 4:30pm

• A006 The Base, Engineering Central (Building 4 on the Bay campus map)  for Engineering, Management, Science (Computer Science, Mathematics), Sports Science, The College.
• Taliesin Create (Building 32 on the Park campus map)  for Arts and Humanities, Human and Health Sciences, Law, Medicine, Science (Biosciences, Chemistry, Geography, Physics)

ID card collection venues for all other dates

• The Library information desk on your campus (Building 5 on the campus maps)  

If you arrive after your course start date contact your College Late Arrivals Representative.

If you have any questions about college late arrival schedules or if you have any questions about your programme, please get in touch directly via email with your college.

Lectures and research will have commenced for many of our programmes but while you are enrolling, please continue to attend classes and study at Swansea University.

If you are enrolling after your enrolment deadline 

You may be reinstated if your College supports your late enrolment and it is approved by Academic Services.

To be reinstated download the Late Enrolment Form and contact your College Late Arrivals Representative to arrange for your late enrolment to be signed by your College.

Take your form to one of the MyuniHubs on both campuses for Academic Services approval and enrol immediately

If you are studying abroad, distance learning or away from campus, then please email us instead.

Student loan, University bursary, scholarship or grant funding

Picking up your University ID card triggers the first maintenance payment into your bank account and tuition fee payment to the University (where appropriate). The Student Records Office confirms your enrolment to our Finance department and the Student Loans Company (Student Finance Wales, England, Northern Ireland & Student Awards Agency for Scotland).

IMPORTANT the first payment is made a few days after you enrol and may not be in your account by the 1st day of the month. If you rely on this payment to pay bills or make other regular payments, to avoid going overdrawn we suggest you set up instalments to start after the 7th day of the month.

Council Tax

The University sends details of full time enrolled students to Swansea Council for them to assess if you are eligible to receive Council Tax exemption.

Official letter

If you need a letter confirming you are a student, for example to open a bank account, you can get one printed in the MyUniHub.

Meet College staff and make friends at your induction events

Attend an induction talk about your studies, tutors, module selection, health and safety, IT facilities and attending other events during the week.

Receive your course materials, for example, a timetable and departmental handbook.

If you need to change your module selection, ask staff for advice before signing up for a module.

• Browse your College and subject area web page for details of induction events:
  • Adult Continuing Education
  • Arts and Humanities
  • Engineering 
  • English Language Training
  • Human and Health
  • Law and Criminology
  • Management
  • Medicine
  • Science
  • Sports science
  • The College (Foundation Year and Integrated Programmes)

Check out other welcome events.

Inform your main supervisor that you have enrolled and confirm the next step of your work plan and confirmation of candidature.

Research students, please login to the SITS e:Vision Portal Research Managemement System (RMS) to review your meetings, engagement and attendance monitoring details. Please ensure this month's RMS event is completed and signed off by your supervisor.

Your supervisor and College administration office can advise about attending induction events or training modules or search your College web pages for details

Check out other welcome events