Enrolment for New Students

My Account 

Your IT account gives you access to University apps, for example your email, Intranet (enrolment, student record, timetable), Canvas (online module and course content), eVision RMS (research student progression).

MySwansea App

You can enrol via the app and is your home for all things Swansea University, including emails, timetables, campus maps and much more. The MySwansea App is easy to use. Once downloaded, just enter your university login details to get started. 

Need Help?

Browse Your Account or contact IT Services help desk and a member of staff will help you.

About us

Swansea University is a Higher Education Institute (HEI) with degree awarding powers and a registered charity.

Your responsibilities

You have a responsibility to keep your personal details up-to-date.

Information we collect about you

We collect information about you when you enrol with us. We also collect information when you voluntarily complete surveys and provide feedback. Website usage information is collected using cookies.

How we use your information

We collect information about you to record your personal details, academic progress, manage your access to University facilities and email you about events, academic assessment and services we think may be of interest to you.

Who receives your information

Where necessary, personal information will be shared internally across the University and externally with  agencies and organisations in line with our statutory responsibilities and under current Data Protection legislation.

How long will your information be held

Swansea University will retain your personal information in line with the University Records Management Policy

Student privacy statement

For full details about your access rights, retention policy, data security, who we share data with and how to contact the University’s Data Protection Officer if you have any questions about our privacy policy, browse our Student Privacy Notice

Login to My account click the Intranet icon and Upload a photo and we will have your card ready for you.

For your photo to be accepted it will need to be:

a recent headshot of you on your own facing forward and looking straight at the camera

your eyes must be open and visible (no sunglasses, tinted glasses or hair across your eyes)

your full head without any covering (unless worn for religious beliefs or medical reasons)

no other people visible in the photo

be a colour portrait (not black and white) approximately 150 pixels wide by 180 pixels high

You will need to collect your ID card in order to swipe in at lectures, access restricted areas and use the library.

To enrol on your course Login to My account click on the Intranet app and Start Enrolment link to complete each step. 

Right to study - International

Non-UK/Irish and settled status students need to register right to study documents in person, normally your passport and immigration documents/eVisa, before completing the online enrolment steps below. If you are on a placement abroad or pursuing a course wholly taught abroad, then you can complete registration by email but may need to attend a zoom appointment

Right to study - UK and Irish

If you have not registered right to study documents before then the first step of online enrolment is to upload your UK/Irish passport or three alternative identity documents (birth certificate, NI letter, Photo ID). When staff verify your documents the right to study tab will be "ticked" to indicate this step has been completed

Student declaration

Consent to share data for services and agree to:

• Be a student at Swansea University for the academic year, or part of the academic year
• Abide by the University's  academic guide regulations and student charter
• The data protection statement and consent to share other data
• Pay fees (or have sponsorship or a student finance loan to pay on your behalf) by the payment deadlines
• Declare any criminal convictions

Personal data

Verify and update personal data, your home address and equality and diversity details. Provide your UK term time address and postcode, otherwise provide your study abroad term address.

Modules

Check and select online the modules you will be studying (where applicable).

Tuition fees

If you have a have a tuition fee student loan, university bursary, scholarship or other sponsorship to pay 100% of your tuition fee on your behalf then you will not need to make a payment when you enrol online. 

If you have other sponsorship, for example a health trust, employer or embassy is paying towards your fees you can send a Confirmation of Sponsorship form or sponsor letter by email to studentfinance@swansea.ac.uk  and we will email you when the details are recorded and you can complete this step.

Self-funding students can pay by card securely in the fee payment step of online enrolment or home fees can be paid by direct debit or pay by an alternative method, browse How To Pay Fees

Fee payment:

• Home fees can be paid later in three installments by setting up a direct debit or pay 100% of the fee by card in the "Fee" step of online enrolment.
• New students paying an overseas fee must pay £4000 to enrol online (or 100% of the fee if it is less than £4000). To remain enrolled you will need to pay a minimum of 50% of your fee by the first payment deadline.
• Continuing students paying an overseas fee can enrol online and pay later 50% of your fee before the payment deadline.
• For September enrolment you will need to pay 50% of an overseas fee before 30 October.

Access and maintenance payments

To access online digital content and attend teaching you will need to have completed your right to study registration, signed the student declaration and selected modules.

When you are enrolled your UK Student Finance maintenance loan will be paid on the first day of your course. If you enrol after your course start date you will be paid 3-5 working days after you enrol.

University scholarships/stipend maintenace payments will start after you complete enrolment and the course start date.

Need help? 

For payment information and contact details browse How To Pay Fees

For enrolment, fees and funding queries contact MyUniHub@swansea.ac.uk 

Students have the opportunity to identify a trusted contact when they enrol at the University and should consider carefully who this should be.

A trusted contact is someone the University can contact if there are serious concerns about a student’s health or wellbeing.

A trusted contact should be:

• A responsible adult over the age of 18 such as a family member, guardian, friend, or partner.
• A person who can offer support and has an understanding of the student’s medical and social circumstances.
• Be aware they have been nominated and willing to be contacted by the University.

The University respects student privacy and confidentiality and a trusted contact is not automatically notified of concerns. Contact happens in collaboration with the student and wherever possible, the University will seek student consent before sharing any personal information with the trusted contact.

Trusted Contact Policy

It is important to register in person* your international (non UK/Irish) passport and right to study immigration documents or eVisa share code as soon as possible after your arrival with our Student Compliance Services. When your documents have been registered you can then complete the other steps of enrolment online.

*Please contact Student Compliance Services if you are on a placement year abroad or studying a course wholly from abroad

Drop in registration and BRP card collection

No need to book an appointment. Check where your course is based to register your immigration documents and/or collect a BRP card from one of our campus drop in venues.

Bay campus drop in open 9am-4pm for Computer Science, Engineering, Management, Mathematics, Sports Science and The College:

• 19-23 September Building 7.2 The College, Bay Campus 
• 25-29 September Building 7.2 The College, Bay Campus 
• 02-06 October Building 5 Bay Library 

Park campus drop in open 9am-4pm for Health and Social Care, Humanities and Social Sciences, Medicine, Science - Biosciences, Chemistry, Geography, Physics:

• 19-23 September Building 32 Taliesin Create, Park Campus 
• 25-29 September Building 32 Taliesin Create, Park Campus 
• 02-06 October Building 7 Park Library 

Book an appointment for all other dates

Check where your course is based and book an appointment to register your immigration documents and/or collect a BRP card from Bay or Singleton Park campuses:

• The Tower Information Centre - Building 9 Bay Campus for Computer Science, Engineering, Management, Mathematics, Sports Science and The College programmes. Bay campus booking link https://swansea-uk.libcal.com/appointments/rts-bay 
• Room 405 Singleton Park Library - Building 7 Park Campus for Health and Life Science, Humanities and Social Sciences, Medicine, Science - Biosciences, Chemistry, Geography, Physics. Park campus booking link https://swansea-uk.libcal.com/appointments/rts-singleton

Immigration documents

You will be required to bring your passport and supporting documentation to evidence your immigration status in the UK.  These documents will vary depending on your personal situation, but some of the most common documents are listed below:

Biometric Residence Permit (BRP)

If you need to collect a BRP when you arrive in the UK, you will have received a letter detailing where to collect it when you received your visa decision.  Please see the section on Biometric Residence Permit card collection below for further details. If you already have your BRP, please bring this to your Right to Study registration together with your passport.

Electronic immigration status

Some students (for example EU/EEA nationals) will not receive a BRP but will instead receive a digital immigration status (eVisa). If you have been issued an eVisa, you will find confirmation of this on your visa decision letter.  You will be able to generate a ‘share code’ that the University will be able to use to verify your immigration status online.  To make your Right to Study registration as easy as possible, we would request that you generate your share code ahead of coming to see us for your Right to Study registration. 

You can generate your share code on the UK Government website View and prove your immigration status - GOV.UK (www.gov.uk).  When prompted to give your reason for generating the share code, please select ‘other’ (NOT work or rent).  Please bring your passport and share code to your Right to Study registration.

Study as a Visitor

If we issued you with a letter to apply for a Visitor visa, or advised that you apply for a Visitor visa, please bring your passport containing your Visitor visa stamp. If you entered via eGates and did not receive a stamp in your passport, please see the information below.

Entering the UK via eGates

Some students are not required to see an immigration officer and receive a stamp in their passport and are instead permitted to enter the UK via eGates. If you enter the UK via eGates, we will still need to evidence when you arrive in the UK, so please bring your passport and proof of your entry (boarding pass / copy of your flight details) with you to Right to Study registration.  Your proof of entry can be emails or scans if you do not have hard copies.

Student Route – Original Documents

If you have applied for a Student Route visa using a CAS issued by us, then we will also need to verify your original certificates that you used to apply for your visa, as listed on your CAS.  Please bring your certificates with you to your right to study registration

Biometric Residence Permit card collection (BRP)

If you have applied for a new Student Route visa you will find information about where to collect your BRP on your visa decision letter.  This will either be from Swansea University or from a local Post Office (if you did not request for it to be delivered to us).  You will need to bring your BRP Collection letter and your passport to collect your BRP.

We strongly advise that you request your BRP is delivered to Swansea University and collect it when you attend your in-person right to study registration.  Having your BRP sent to the University also enables us to help you should the card be delayed or missing.

Request delivery to Swansea University by entering our Alternative Collection Location (ACL) code on your visa application.  The correct ACL code for your course will be on your CAS. 

• The Swansea University ACL code for courses on Singleton Campus is 2HE544.  
• The Swansea University ACL code for courses on Bay Campus is 2HE987. 

If you do not enter this code, you will have to collect your BRP  card from somewhere else and it can be difficult to get there by public transport. 

Studying Abroad  

If you are on a placement year abroad or studying a course wholly from abroad contact Student Compliance Servces.

Need help?

For queries about right to study registration or picking up your new BRP card, please email Student Compliance Services.

It is very important that you register your right to study documents by uploading your UK or Irish passport or three alternnative documents as soon as possible because we need to verify your right to study, identity, nationality and eligibility to receive a student loan or other funding. 

Upload your UK or Irish passport

Please ensure that your passport is in date (has not expired) and that you have a clear scanned image of the page containing your photo and personal information (place of birth, passport number etc.) only. No other pages will be accepted. Please do not include the page opposite the photo page as this reduces the image quality.

1. The first step of online enrolment is the Right to Study tab.
2. Please complete the form carefully and ensure that the information provided is accurate and all of the fields must be completed - see below guidance how to complete each field: 
   • Image Upload - You will need to upload an image of the page containing your photo and personal information (place of birth, passport number etc.) only.  You CANNOT upload a pdf. We accept jpeg or png file types with a max file size of 100MB. Please ensure the uploaded image is of good quality as this could prevent you from collecting your ID card and/or completing enrolment.
   • Passport Number - This can be found on the top right of your passport and is 9 characters in length.
   • Name - The name needs to match the name that is on your passport. Please ensure you enter all names displayed.
   • Issue Date and Expiry Date - Please select the dates from the date picker, ensure these dates are correct as this could prevent you from collecting your ID card.
   • Passport Nationality - The nationality cannot be changed as this is retrieved from your personal details and should match with your passport. Please select “Yes” from the drop down if your nationality is correct. If not please select “No” and follow the instructions.
   • Place of Issue - Enter the place of issue as displayed on your passport
   • Country of Birth - Select from the drop down the country of birth displayed on your passport.
   • Place of Birth - Enter the place of birth as displayed on your passport. 

Uploading alternative documents if you are British and do not have a passport

Upload three documents:

1. Birth Certificate
2. UK National Insurance Number letter (or NI card or P60 or payslip)
3. UK Photo ID - acceptable forms of photo ID are:

a recent photo ID from your previous school, college, institution, club or employment; or
a UK photo driving licence; or
a UK Citizen Identity card available from www.citizencard.com

Verification

We will verifiy your documents and the Right to Study step will change to "ticked" when your upload is accepted. Otherwise you will need to re-upload a rejected document.

Need help?  

If you have any queries about UK and Irish right to study registration, please email Student Records.

Have a clear scanned image to upload of the page containing your photo and personal information (place of birth, passport number etc.) only. No other pages will be accepted. Please do not include the page opposite the photo page as this reduces the image quality. We accept jpeg or png file types with a max file size of 100MB. 

Login to your MyUni account, click on the Intranet app and Start Enrolment button.The first tab is “Right to Study” where you upload your passport.

Complete each field: 

Upload an image of the page containing your photo and personal information

Passport Number - This can be found on the top right of your passport and is 9 characters in length.

Name - The name needs to match the name that is on your passport. Please ensure you enter all names displayed.

Issue Date and Expiry Date - Please select the dates from the date picker, ensure these dates are correct as this could prevent you from collecting your ID card.

Passport Nationality - The nationality cannot be changed as this is retrieved from your personal details and should match with your passport. Please select “Yes” from the drop down if your nationality is correct. If not please select “No” and follow the instructions.

Place of Issue - Enter the place of issue as displayed on your passport

Country of Birth - Select from the drop down the country of birth displayed on your passport.

Place of Birth - Enter the place of birth as displayed on your passport.

Staff will verify the uploaded image is of good quality. If the image is rejected you will need to re-upload an image to complete the right to study step.

Remember to bring your passport when collecting your University ID card. The passport image you upload must match the passport you present in person.

The last step of enrolment is paying your fee or having a student finance loan, bursary, scholarship or grant in place to pay on your behalf.

Overseas fee payment

If you are paying a fee yourself you need to ensure the first instalment of 50% of the fee due is paid:

• New students must pay £4000 to enrol (normally already paid before enrolment as a CAS deposit) and pay later 50% of the fee due by the payment deadline* or 100% of the fee if it is less than £4000.
• Continuing students can enrol and pay the first instalment of 50% of the fee later before the payment deadline*.
• The quickest way to pay is by card securely over the web when you enrol online. However, if you are transferring funds by international bank transfer then we suggest making a payment a few weeks before the course starts to ensure it is in the University account before a payment deadline*. 

*Payment deadline. For courses starting in September, you must pay 50% of the fee due before 30 October. For other intakes browse payment schedules and deadlines.

September entry payment example: A new student's tuition fee is £15000 and awarded an international scholarship of £3000, leaving a total fee due of £12000. The first instalment requires a minimum payment of £6000 (50% of £12000) to be made. The new student had paid a £4000 CAS deposit and enrolled in September, then paid £2000 later before the 30 October payment deadline.

Home fee payment

If you are paying a fee yourself, the quickest way is in the Fee step of online enrolment by setting up a direct debit to pay later in three instalments or pay by card 100% of the fee due.

Funding to pay fees

If you have a 100% student loan or University bursary, scholarship or grant to pay your tuition fee on your behalf then you will not need to make a payment when you enrol online.

If you have other sponsorship, for example an embassy or employer is paying towards your fees send a Confirmation of Sponsorship form or sponsor letter by email to studentfinance@swansea.ac.uk  and we will email you when the details are recorded and you can complete this step.

Withdrawal for non-payment

It is very important to have sufficient funding to pay for your studies on time and avoid the risk of being withdrawn from the university.

Need help? For information and contact details browse How To Pay Fees

To collect your card must be enrolled and bring the passport you registered (or UK alternative photo ID you uploaded) as proof of identity

You collect you card from the campus where your course is based:

• Bay Campus Library for computer science, engineering, management, mathematics, sports science and The College. 
• Singleton Park Campus Library for biosciences, chemistry, geography, humanities, health studies, life science, medicine, physics, social sciences, social care 
• Carmarthen campus Saint David's Park Library for Health Science courses based at Carmarthen

Swansea University ID Card collection times 

Undergraduate and taught postgraduate induction

Meet staff and make friends at your School Induction and other welcome events.

Attend an induction talk about your studies, tutors, module timetable, health and safety, IT facilities.

Check your teaching timetable and attend class at the start of term

By the start of term you should have chosen your modules, normally 120 credits for full time study or 60 credits if you are part time. If you need to change your module selection, ask your school student support team for advice before signing up for a module.

Research student induction

Attend an induction talk about the research management system (RMS e:Vision app), engagment and attendance, health and safety, IT facilities and your work plan.

Throughout your candidature the RMS system will send out monthly email alerts about signing off your engagment and every 3 months you will need to enter details on RMS for your supervisor and progression meetings. Ask your supervisor to sign off the first of your monthly Research Management System (RMS) engagement and attendance events.

Remember to record your confirmation of candidature in the Research Management System (RMS) and sign off with your supervisor in the third month of study.

To view the Research Management System (RMS) supervisor meetings, engagement and attendance details login to your MyUni account and click on the e:Vision application

It is essential to enrol and start engaging in your studies.

For taught programmes, check My Timetable for details of when to attend lectures, swipe in at lecture theatres with your ID card and use Canvas and other online apps. 

For research courses, regularly contact your supervisors so that every month they can "sign off" in the e:Vision Research Management app that you have engaged in research or preparations for your viva or on course to complete corrections.

If your arrival is delayed or you cannot engage in studies please contact your school Student Support Team.

Student loan, University bursary, scholarship or grant funding

After completing all the enrolment steps, the Student Records Office send confirmation to our Finance department and the Student Loans Company (Student Finance Wales, England, Northern Ireland & Student Awards Agency for Scotland) which triggers the first maintenance payment into your bank account and tuition fee payment to the University (where appropriate).

When you are fully enrolled, your UK Student Finance maintenance loan will be paid on the first day of your course. If you enrol after your course start date, your loan will be paid 3-5 working days after you enrol.

IMPORTANT University payments may not be in your account by the 1st day of the month. If you rely on this payment to pay bills or make other regular payments, to avoid going overdrawn we suggest you set up instalments to start after the 7th day of the month.

Council Tax

The University sends details of full time enrolled students living in a Swansea term address to Swansea Council for them to assess if you are eligible to receive Council Tax exemption.

Official letter

If you need a letter confirming you are a student, for example to open a bank account, please contact MyUniHub to make a request and we will email details of how to get your letter.

Need to find your University accommdation postcode? Browse Campus accommodation postcodes

School induction, teaching and late arrivals

Studentsupport-cultureandcom (classics, history, media, modern languages, literature, linguistics)
Studentsupport-law (law)
Studentsupport-management (business, finance and accounting)
Studentsupport-medicinehealthlifescience (health science, medicine, nursing, paramedic, physician, social care)
StudentSupport-ScienceEngineering@Swansea.ac.uk (science and engineering)
studentsupport-socialsciences (criminology, economics, education, international relations, philosophy, politics)
the-college@swansea.ac.uk  (The College Swansea University programmes)

Module selection and programme pathway syllabus 

academic-cultureandcom (classics, history, media, modern languages, literature, linguistics)
academic-law (law)
academic-management (business, finance and accounting)
academic-socialsciences (criminology, economics, education, international relations, philosophy, politics)  
Quality-MedicineHealthLifescience (health science, medicine, nursing, paramedic, physician, social care)
Quality-ScienceEngineering (science and engineering)
the-college@swansea.ac.uk (The College Swansea University programmes)

English Language Training and Teaching in Higher Education

English Language Training Services - Swansea University (ELTS)
Swansea Academiy of Learning and Teaching  Teaching in Higher Education (SALT)