Enrolment for New Students

At the start of each year of your course you will be expected to enrol during the period in your enrolment timetable.

New students should wait until they receive an email from the University before trying to Login to My account 

You will be advised via email details of when to access My account 

The first time you Login to My account you will need to:

• reset your password and
• register for multi-factor authentication
• then you will have full access to your applications

Your account allows you to access the Intranet to view your student record and enrol online, email, Canvas and other applications

Your email address will be studentnumber@swansea.ac.uk. For example, if your student number is 1234567, your email is 1234567@swansea.ac.uk 

For more information and queries browse Your Account

Login at My account click the Intranet icon and Upload a photo and we will have your card ready for you.

For your photo to be accepted it will need to be:

• a recent headshot of you on your own facing forward and looking straight at the camera
• your eyes must be open and visible (no sunglasses, tinted glasses or hair across your eyes)
• your full head without any covering (unless worn for religious beliefs or medical reasons)
• no other people visible in the photo
• be a colour portrait (not black and white) approximately 150 pixels wide by 180 pixels high

TIP: You will need to collect your ID card in order to swipe in at lectures, access restricted areas and use the library

International Right to Study Registration

• You will be contacted by Student Compliance Services and invited to a short video call to verify your identity and your passport. 
• At the meeting, we will ask you some questions about your visa application and when you will be arriving in Swansea, if you have not already done so.  The answers to these questions will help us to give you the best advice for your particular circumstances. We should already have a copy of your passport on our records, but if we need any more documentation from you, we will ask you to send this to us after the meeting.
• We will email you when your documents have been verified to confirm that you are eligible to enrol online.
• If you are enrolling before travelling to Swansea, you will need to let us know when you arrive and provide us with proof that you have entered the UK.  Please email us at studentcompliance@swansea.ac.uk to confirm your arrival.  We will then also be able to make an appointment for you to collect your BRP.

Biometric Residence Permit card collection (BRP)

• If you have applied for a new Tier 4 visa from outside the UK to study a course starting in September, you will need to collect your BRP from your designated venue (Swansea University or local Post Office) - you will need your BRP Collection letter and your passport.
• We strongly advise that you request that your BRP is delivered to Swansea University to avoid you having to travel off campus to collect your BRP. To request delivery to Swansea University, please enter our Alternative Collection Location (ACL) code when you are making your visa application. The Swansea University ACL code is 2HE544.
• When we receive your BRP, we will contact you to make an appointment to collect your BRP. Please note, we will only be able to issue your BRP card if you have an appointment to collect it.  We will be offering collection appointments on both Bay and Singleton Park Campus.
• We are aware that some students may be experiencing delays in arriving and may also be required to quarantine on arrival.  Please do not worry!  UKVI have confirmed that they understand that some students may be delayed or have to quarantine, and have allowed us to keep your BRP until it is practical for you to collect it.
• If you have applied for a new visa from inside the UK with the help of International@CampusLife from the end of August, they will have arranged for your BRP to be delivered to Swansea University. We will contact you when we receive your new BRP to arrange an appointment for you to collect it.
• If you have any queries about picking up your new BRP card, please email studentcompliance@swansea.ac.uk

We need proof of identity and nationality to confirm your right to study, tuition fee status and eligibility to receive a student loan or other funding.

To register your UK or EU passport

• Login at My account click on the Intranet icon
• Upload a scanned image of your passport and enter your passport details

 For information browse How to upload your passport

If you do not have a passport

• Email a scanned image of your birth certificate and photo ID to studentrecords@swansea.ac.uk.
• Acceptable forms of photo ID are:
  • a UK photo driving licence; or
  • EU National Identity card; or
  • a UK Proof of Age Standards Scheme card available from www.validateuk.co.uk
  • a recent photo ID from your previous school or institution

 For information browse How to upload your passport

To enrol online Login to My account click on the Intranet panel and Enrol Now button opposite your course.

Complete each section as follows: 

• Agree to be a student at Swansea University and abide by the academic guide regulations, data protection statement and student charter - including agreeing to follow Welsh Government and Swansea University health, safety and social distancing advice.
• Check and update your student record, personal data, home address, entry qualifications and module selection (where appropriate). 
• Provide your UK term time address and postcode, otherwise provide your study abroad term address. If you are studying from home then your term address will be the same as your home address.
• Let us know if you will be attending on campus or provide a reason why you will be studying wholly online 
• UK Student Finance loans will be paid after you enrol. If you have other external sponsorship, send us a Confirmation of Sponsorship form or sponsor letter by email to: studentfinance@swansea.ac.uk 
• If you are liable to pay a fee, during online enrolment you can make a payment by card or pay later by setting up a direct debit. For more information browse How To Pay Fees

Please contact us if you need help about your: module selection, personal data, course, fees, student loan or other funding, making a payment or setting up a direct debit online

IMPORTANT When you you complete online enrolment your student loan or scholarship will be paid after the start of term

Your University Library ID Card will be issued as follows:

• Students in CHHS, Medicine and Law (except LPC) starting courses before 15 September will collect cards from Singleton Park Library. LPC students will receive their ID/Library card when they collect their course manuals from HRCSoL. Please check Library webpages www.swansea.ac.uk/library for up-to-date information on opening hours for ID card collection

• Students starting courses after 15 September and living in University accommodation at Hendrefoelan, Singleton Campus and Bay Campus will have their Library ID cards delivered to their University accommodation.

• Students starting courses after 15 September and living in private accommodation will collect their Library ID card from Singleton Park Library or Bay Campus Library according to where their College or School is located:
  • Bay Campus: Accounting and Finance, Business, Computer Science, Economics, Engineering, Management, Mathematics, Sports Science, The College
  • Park Campus: Applied Linguistics, Biosciences, Biomedical Sciences, Chemistry, Classics Ancient History and Egyptology, Criminology, Cymraeg, Adult Continuing Education, Education, English, Geography, History, Health Studies, Law, Media and Communication, Modern Languages, Translation and Interpreting, Medicine, Nursing, Physics, Political and Cultural Studies, Public Health Policy and Social Sciences, Psychology

You will need to show your passport (or the UK/EU photo ID you emailed us) as proof of identity when collecting cards.

Please check Library webpages www.swansea.ac.uk/library for up-to-date information on opening hours.

If you arrive after your course start date contact your College Late Arrivals Representative.

If you have any questions about college late arrival schedules or if you have any questions about your programme, please get in touch directly via email with your college.

Lectures and research will have commenced for many of our programmes but while you are enrolling, please continue to attend classes and study at Swansea University.

If you are enrolling after your enrolment deadline 

To get permission to enrol download the Permission to enrol form and contact your College Late Arrivals Representative to arrange for your form to be signed before forwarding to Academic Services for approval.

Enrol immediately after you receive an email confirming you have permission to enrol.

Induction will be delivered mainly online and at events within current restrictions.

Your college will contact you with specific arrangements.

• Meet staff and make friends at your your College Induction
• Attend an induction talk about your studies, tutors, module selection, health and safety, IT facilities and other welcome events.
• If you need to change your module selection, ask staff for advice before signing up for a module.

Induction will be mainly delivered online and at events within current restrictions.

Your college will contact you with specific arrangements.

• Inform your main supervisor that you have enrolled and confirm the next step of your work plan and confirmation of candidature.
• Please contact your supervisor to complete and sign off your monthly Research Management System (RMS) engagement and attendance events.
• To view your RMS supervisor meetings, engagement and attendance details, and click e:Vision

Your college and supervisor can advise about induction, training modules and other welcome events or search your College web page for details

Student loan, University bursary, scholarship or grant funding

• After completing your enrolment, the Student Records Office sends confirmation to our Finance department and the Student Loans Company (Student Finance Wales, England, Northern Ireland & Student Awards Agency for Scotland) which triggers the first maintenance payment into your bank account and tuition fee payment to the University (where appropriate).
• IMPORTANT The first payment is made a few days after you enrol and may not be in your account by the 1st day of the month. If you rely on this payment to pay bills or make other regular payments, to avoid going overdrawn we suggest you set up instalments to start after the 7th day of the month.

Council Tax

• The University sends details of full time enrolled students living in a Swansea term address to Swansea Council for them to assess if you are eligible to receive Council Tax exemption.

Official letter

• If you need a letter confirming you are a student, for example to open a bank account, please use our live chat or email Myunihub@swansea.ac.uk to make a request and we will email details of how to get your letter.