Enrolment for New Students

Your My Account gives you access to University apps, for example your email, Intranet (enrolment, student record, timetable), Canvas (online module and course content), eVision RMS (research student progression).

For information about your IT account password and authentication browse Your Account

You can also enrol via the MySwansea App. The MySwansea App is your home for all things Swansea University, including emails, timetables, campus maps and much more. The MySwansea App is easy to use. Once downloaded, just enter your university login details to get started. 

Setting up your account for the first time

Please wait for your Swansea University user name and password to be emailed to you.

• download the Microsoft Authenticator app on to your mobile phone (if you do not have a mobile phone browse Your Account for alternative methods)
• have your mobile phone to hand to setup a new password and authentication
• Login to My Account on a laptop/PC using the Swansea University user name and password we sent you
• change your password
• when prompted for More information required click Next
  • add an account by selecting Work or School 
  • follow the instructions to scan in a QR code
  • when you receive a test notification on your mobile click Approve
  • authentication is now set up
• the next time you login you will also need to approve a Microsoft Authenticator notification on your mobile

About us

Swansea University is a Higher Education Institute (HEI) with degree awarding powers and a registered charity.

Your responsibilities

You have a responsibility to keep your personal details up-to-date.

Information we collect about you

We collect information about you when you enrol with us. We also collect information when you voluntarily complete surveys and provide feedback. Website usage information is collected using cookies.

How we use your information

We collect information about you to record your personal details, academic progress, manage your access to University facilities and email you about events, academic assessment and services we think may be of interest to you.

Who receives your information

Where necessary, personal information will be shared internally across the University and externally with  agencies and organisations in line with our statutory responsibilities and under current Data Protection legislation.

How long will your information be held

Swansea University will retain your personal information in line with the University Records Management Policy

Student privacy statement

For full details about your access rights, retention policy, data security, who we share data with and how to contact the University’s Data Protection Officer if you have any questions about our privacy policy, browse our Student Privacy Notice

Login at My account click the Intranet icon and Upload a photo and we will have your card ready for you.

For your photo to be accepted it will need to be:

• a recent headshot of you on your own facing forward and looking straight at the camera
• your eyes must be open and visible (no sunglasses, tinted glasses or hair across your eyes)
• your full head without any covering (unless worn for religious beliefs or medical reasons)
• no other people visible in the photo
• be a colour portrait (not black and white) approximately 150 pixels wide by 180 pixels high

TIP: You will need to collect your ID card in order to swipe in at lectures, access restricted areas and use the library

To enrol on your course Login to My account click on the Intranet app and Start Enrolment link to complete each step.

• Right to study

International non-UK/Irish and settled status students - the first step is to register right to study documents in person, normally your passport and immigration documents/eVisa, before completing the online enrolment steps below. If you are on a placement abroad or pursuing a course wholly taught abroad, then you can complete registration by email but may need to attend a zoom appointment

UK and Irish students - if you have not registered right to study documents before then the first step of online enrolment is to upload your passport or three alternative identity documents (birth certificate, NI letter, Photo ID)

When staff verify your documents the right to study tab will be "ticked" to indicate this step has been completed

• Student declaration

Agree online to be a student at Swansea University for the academic year, or part of the academic year

Agree online to abide by the University's  academic guide regulations and student charter

Agree to the data protection statement and consent to share other data

Agree to pay fees (or have sponsorship or a student finance loan to pay on your behalf)

• Personal data

Verify and update personal data, your home address and equality and diversity details.

Provide your UK term time address and postcode, otherwise provide your study abroad term address.

• Modules

Check and select online the modules you will be studying (where applicable).

• Fees

The last step of enrolment is paying your fee or having a student finance loan, bursary, scholarship or grant in place to pay on your behalf.

How To Pay International / Overseas Fees

If you are paying an international fee yourself you must pay at least 50% of the total fee due. The quickest way to pay is by card securely over the web when you enrol online.

However, if you are transferring funds by international bank transfer then we suggest making the 50% payment a few weeks before the course starts to ensure it is in the University account in time for you to enrol.

How To Pay UK / Home Fees

If you are paying a fee yourself, the quickest way is in the Tuition Fee step of online enrolment by setting up a direct debit to pay in installments or pay by card 100% of the fee due. Need help? For information and contact details browse How To Pay Fees

• Funding to pay fees

If you have a 100% student loan or University bursary, scholarship or grant to pay your tuition fee on your behalf then you will not need to make a payment when you enrol online.

If you have other sponsorship, for example an embassy or employer is paying towards your fees send a Confirmation of Sponsorship form or sponsor letter by email to studentfinance@swansea.ac.uk  and we will email you when the details are recorded and you can complete this step

• IMPORTANT

To access online digital content and attend teaching you will need to have completed your right to study registration, signed the student declaration and selected modules.

When you are fully enrolled your UK Student Finance loans will be paid on the first day of your course. If you enrol after your course start date you will be paid 3-5 working days after you enrol.

For University scholarships/stipends, maintenace payments will start after you complete enrolment and the course start date.

• Need help? 

Contact MyUniHub and a member of staff will help you with enrolment

It is important to register in person* your international (non UK/Irish) passport and right to study immigration documents or eVisa share code as soon as possible after your arrival with our Student Compliance Services. When your documents have been registered you can then complete the other steps of enrolment online.

*Please contact Student Compliance Services if you are on a placement year abroad or studying a course wholly from abroad

Book an appointment

Check where your course is based and book an appointment to register your immigration documents and/or collect a BRP card from Bay or Singleton Park campuses:

• The Tower Information Centre - Building 9 Bay Campus for Computer Science, Engineering, Management, Mathematics, Sports Science and The College programmes. Bay campus booking link https://swansea-uk.libcal.com/appointments/rts-bay 
• Room 405 Singleton Park Library - Building 7 Park Campus for Health and Life Science, Humanities and Social Sciences, Medicine, Science - Biosciences, Chemistry, Geography, Physics. Park campus booking link https://swansea-uk.libcal.com/appointments/rts-singleton

Immigration documents

You will be required to bring your passport and supporting documentation to evidence your immigration status in the UK.  These documents will vary depending on your personal situation, but some of the most common documents are listed below:

• Biometric Residence Permit (BRP)

If you need to collect a BRP when you arrive in the UK, you will have received a letter detailing where to collect it when you received your visa decision.  Please see the section on Biometric Residence Permit card collection below for further details. If you already have your BRP, please bring this to your Right to Study registration together with your passport.

• Electronic immigration status

Some students (for example EU/EEA nationals) will not receive a BRP but will instead receive a digital immigration status (eVisa). If you have been issued an eVisa, you will find confirmation of this on your visa decision letter.  You will be able to generate a ‘share code’ that the University will be able to use to verify your immigration status online.  To make your Right to Study registration as easy as possible, we would request that you generate your share code ahead of coming to see us for your Right to Study registration. 

You can generate your share code on the UK Government website View and prove your immigration status - GOV.UK (www.gov.uk).  When prompted to give your reason for generating the share code, please select ‘other’ (NOT work or rent).  Please bring your passport and share code to your Right to Study registration.

• Study as a Visitor

If we issued you with a letter to apply for a Visitor visa, or advised that you apply for a Visitor visa, please bring your passport containing your Visitor visa stamp. If you entered via eGates and did not receive a stamp in your passport, please see the information below.

• Entering the UK via eGates

Some students are not required to see an immigration officer and receive a stamp in their passport and are instead permitted to enter the UK via eGates. If you enter the UK via eGates, we will still need to evidence when you arrive in the UK, so please bring your passport and proof of your entry (boarding pass / copy of your flight details) with you to Right to Study registration.  Your proof of entry can be emails or scans if you do not have hard copies.

Student Route – Original Documents

If you have applied for a Student Route visa using a CAS issued by us, then we will also need to verify your original certificates that you used to apply for your visa, as listed on your CAS.  Please bring your certificates with you to your right to study registration

Biometric Residence Permit card collection (BRP)

If you have applied for a new Student Route visa you will find information about where to collect your BRP on your visa decision letter.  This will either be from Swansea University or from a local Post Office (if you did not request for it to be delivered to us).  You will need to bring your BRP Collection letter and your passport to collect your BRP.

We strongly advise that you request your BRP is delivered to Swansea University and collect it when you attend your in-person right to study registration.  Having your BRP sent to the University also enables us to help you should the card be delayed or missing.

Request delivery to Swansea University by entering our Alternative Collection Location (ACL) code on your visa application.  The correct ACL code for your course will be on your CAS. 

• The Swansea University ACL code for courses on Singleton Campus is 2HE544.  
• The Swansea University ACL code for courses on Bay Campus is 2HE987. 

If you do not enter this code, you will have to collect your BRP  card from somewhere else and it can be difficult to get there by public transport. 

Need help?  

If are on a placement year abroad or studying a course wholly from abroad or have any queries about right to study registration or picking up your new BRP card, please email Student Compliance Services.

It is very important that you register your right to study documents by uploading your UK or Irish passport or three alternnative documents as soon as possible because we need to verify your right to study, identity, nationality and eligibility to receive a student loan or other funding. 

Upload your UK or Irish passport

Please ensure that your passport is in date (has not expired) and that you have a clear scanned image of the page containing your photo and personal information (place of birth, passport number etc.) only. No other pages will be accepted. Please do not include the page opposite the photo page as this reduces the image quality.

1. The first step of online enrolment is the Right to Study tab.
2. Please complete the form carefully and ensure that the information provided is accurate and all of the fields must be completed - see below guidance how to complete each field: 
   • Image Upload - You will need to upload an image of the page containing your photo and personal information (place of birth, passport number etc.) only.  You CANNOT upload a pdf. We accept jpeg or png file types with a max file size of 100MB. Please ensure the uploaded image is of good quality as this could prevent you from collecting your ID card and/or completing enrolment.
   • Passport Number - This can be found on the top right of your passport and is 9 characters in length.
   • Name - The name needs to match the name that is on your passport. Please ensure you enter all names displayed.
   • Issue Date and Expiry Date - Please select the dates from the date picker, ensure these dates are correct as this could prevent you from collecting your ID card.
   • Passport Nationality - The nationality cannot be changed as this is retrieved from your personal details and should match with your passport. Please select “Yes” from the drop down if your nationality is correct. If not please select “No” and follow the instructions.
   • Place of Issue - Enter the place of issue as displayed on your passport
   • Country of Birth - Select from the drop down the country of birth displayed on your passport.
   • Place of Birth - Enter the place of birth as displayed on your passport. 

Uploading alternative documents if you are British and do not have a passport

Upload three documents:

1. Birth Certificate
2. UK National Insurance Number letter (or NI card or P60 or payslip)
3. UK Photo ID - acceptable forms of photo ID are:
   • a recent photo ID from your previous school, college, institution, club or employment; or
   • a UK photo driving licence;
   • or a UK Citizen Identity card available from www.citizencard.com

Verification

We will verifiy your documents and the Right to Study step will change to "ticked" when your upload is accepted. Otherwise you will need to re-upload a rejected document.

Need help?  

If you have any queries about UK and Irish right to study registration, please email Student Records.

1. Have a clear scanned image to upload of the page containing your photo and personal information (place of birth, passport number etc.) only. No other pages will be accepted. Please do not include the page opposite the photo page as this reduces the image quality. We accept jpeg or png file types with a max file size of 100MB. 
2. Login to your MyUni account, click on the Intranet app and Start Enrolment button.The first tab is “Right to Study” where you upload your passport.
3. Complete each field: 
   
   • Upload an image of the page containing your photo and personal information
   • Passport Number - This can be found on the top right of your passport and is 9 characters in length.
   • Name - The name needs to match the name that is on your passport. Please ensure you enter all names displayed.
   • Issue Date and Expiry Date - Please select the dates from the date picker, ensure these dates are correct as this could prevent you from collecting your ID card.
   • Passport Nationality - The nationality cannot be changed as this is retrieved from your personal details and should match with your passport. Please select “Yes” from the drop down if your nationality is correct. If not please select “No” and follow the instructions.
   • Place of Issue - Enter the place of issue as displayed on your passport
   • Country of Birth - Select from the drop down the country of birth displayed on your passport.
   • Place of Birth - Enter the place of birth as displayed on your passport.
4. Staff will verify the uploaded image is of good quality. If the image is rejected you will need to re-upload an image to complete the right to study step.

Remember to bring your passport when collecting your University ID card. The passport image you upload must match the passport you present in person.

The last step of enrolment is paying your fee or having a student finance loan, bursary, scholarship or grant in place to pay on your behalf.

• International fee payment

If you are paying an international fee yourself you must pay at least 50% of the total fee due by the course start date.

Example: A student's tuition fee is £15000 and awarded an international bursary/scholarship of £2000, leaving a total fee due of £13000. To enrol requires a minimum payment of £6500 (50% of £13000). The student had previously paid a deposit of £4000 so in the last fee payment step of enrolment they made a payment over the web of £2500.

The quickest way to pay is by card securely over the web when you enrol online. However, if you are transferring funds by international bank transfer then we suggest making the 50% payment a few weeks before the course starts to ensure it is in the University account in time for you to enrol.

Need help? Browse How To Pay International Fees for payment queries and contact details.

• UK and Irish fee payment

If you are paying a fee yourself, the quickest way is in the Tuition Fee step of online enrolment by setting up a direct debit to pay in installments or pay by card 100% of the fee due. Need help? For information and contact details browse How To Pay Fees

• Funding to pay fees

If you have a 100% student loan or University bursary, scholarship or grant to pay your tuition fee on your behalf then you will not need to make a payment when you enrol online.

If you have other sponsorship, for example an embassy or employer is paying towards your fees send a Confirmation of Sponsorship form or sponsor letter by email to studentfinance@swansea.ac.uk  and we will email you when the details are recorded and you can complete this step.

Before collecting your University student id card you need to login to the Intranet MyApp and upload your photo so that we can print a card in advance, complete enrolment and bring a passport (or UK alternative photo ID you uploaded) with you as proof of identity.

Browse Swansea University ID Card collection times from the campus where your course is based:

• Bay Campus Library for Engineering, Management, Science on the Bay (Computer Science, Mathematics, Sports Science) and The College. 
• Singleton Park Campus Library for Humanities and Social Sciences, Health and Life Science, Medicine, Science in the Park (Biosciences, Chemistry, Geography, Physics). 
• Carmarthen campus Saint David's Park Library for Health and Life Science courses based at Carmarthen

Undergraduate and taught postgraduate induction

• Meet staff and make friends at your School Induction and other welcome events.
• Attend an induction talk about your studies, tutors, module timetable, health and safety, IT facilities.
• Check your teaching timetable and attend class at the start of term
• By the start of term you should have chosen your modules, normally 120 credits for full time study or 60 credits if you are part time. If you need to change your module selection, ask your department for advice before signing up for a module.

Research student induction

• Attend an induction talk about the research management system (RMS e:Vision app), engagment and attendance, health and safety, IT facilities and your work plan.
• Ask your supervisor to sign off the first of your monthly Research Management System (RMS) engagement and attendance events.
• Remember to record your confirmation of candidature in the Research Management System (RMS) and sign off with your supervisor in the third month of study.
• Throughout your candidature the RMS system will send out monthly email alerts about signing off your engagment and every 3 months you will need to enter details on RMS for your supervisor and progression meetings
• To view the Research Management System (RMS) supervisor meetings, engagement and attendance details login to your MyUni account and click on the e:Vision application

• It is essential to enrol and start engaging in your studies:

For taught programmes, check My Timetable for details of when to attend lectures, swipe in at lecture theatres with your ID card and use Canvas and other online apps. 

For research courses, regularly contact your supervisors so that every month they can "sign off" in the e:Vision RMS app that you have engaged in research or are preparing for your viva or post-viva you are on schedule to complete corrections or resubmit.

If your arrival is delayed please contact your Faculty Student Support Team.

• To have full access to tuition and supervision in person and online provision, make sure you have:

A MyUni account - browse Your Account for details

Completed all teh enrolmnent steps (Note, for a limited time only you may be "provisionally enrolled" and engage in your studies if you complete all the enrolment steps except the last tuition fee step. However, at the end of the limited time if you have not completed the last step your enrolment will be closed)

A University ID card to swipe in at lectures, access rooms and use the library

Student loan, University bursary, scholarship or grant funding

• After completing all the enrolment steps, the Student Records Office send confirmation to our Finance department and the Student Loans Company (Student Finance Wales, England, Northern Ireland & Student Awards Agency for Scotland) which triggers the first maintenance payment into your bank account and tuition fee payment to the University (where appropriate).
• When you are fully enrolled, your UK Student Finance maintenance loan will be paid on the first day of your course. If you enrol after your course start date, your loan will be paid 3-5 working days after you enrol.
• IMPORTANT University payments may not be in your account by the 1st day of the month. If you rely on this payment to pay bills or make other regular payments, to avoid going overdrawn we suggest you set up instalments to start after the 7th day of the month.

Council Tax

• The University sends details of full time enrolled students living in a Swansea term address to Swansea Council for them to assess if you are eligible to receive Council Tax exemption.

Official letter

• If you need a letter confirming you are a student, for example to open a bank account, please contact MyUniHub to make a request and we will email details of how to get your letter.

Need to find your University accommdation postcode? Browse Campus accommodation postcodes

If your enrolment and/or arrival on campus is delayed please contact your student support team for advice and agree with your School or The College on an agreed arival date after your course starts, you MUST obtain this from your School or The College before traveling to Swansea.

• Enrolment has closed - what can I do?

If you receive email notification your enrolment has closed you can request permission to enrol which may be approved (or rejected) depending on your circumstances. To submit a request:

• International Students awaiting Visa Decisions

If you do not think you will be able to arrive by the date agreed by your Faculty, you have a submitted a visa application, and have not yet received a decision, you may want to try to withdraw the application as soon as possible.

This should trigger a refund of visa fee and Immigration Health Surcharge paid. You will need to apply for a fresh visa for your deferred course date and so a withdrawal could prevent a duplication of payment. Contact international campus life for further information about this process.

School induction, teaching and late enrolment permission

Culture and Communication Studentsupport-cultureandcom@swansea.ac.uk Location: Digital Technium, Park campus

Law Studentsupport-law@swansea.ac.uk Location: Digital Technium, Park campus

Management Studentsupport-management@Swansea.ac.uk Location: Management building, Bay campus

Medical Health and Life Science Studentsupport-medicinehealthlifescience@swansea.ac.uk Location: Grove Building, Park campus

Science and Engineering StudentSupport-ScienceEngineering@Swansea.ac.uk Locations: Engineering Central, Bay campus or Wallace Building Rm 223c, Park campus

Social Sciences studentsupport-socialsciences@swansea.ac.uk Locations: Digital Technium, Park campus or Management building Bay campus

Swansea Academy of Learning and Teaching salt@swansea.ac.uk Location: CDS building 3rd floor, Park Campus

The College Swansea University programmes the-college@swansea.ac.uk  Location: The College building First Floor, Bay Campus

Swansea University programmes based at other institutions myunihub@swansea.ac.uk the gateway to student information

Change of Module Selection

academic-cultureandcom@swansea.ac.uk (classics, history, media, modern languages, literature, linguistics)

academic-law@swansea.ac.uk (law)

academic-management@swansea.ac.uk (business, finance and accounting)

academic-socialsciences@swansea.ac.uk (criminology, economics, education, international relations, philosophy, politics)  

Quality-MedicineHealthLifescience@swansea.ac.uk (health studies, life science, medicine, nursing, paramedic, physician)

Quality-ScienceEngineering@swansea.ac.uk (bioscience, chemistry, computer science, engineering, maths, physics) 

English Language Training and Teaching in Higher Education

English Language Training Services - Swansea University (ELTS)

Swansea Academiy of Learning and Teaching  Teaching in Higher Education (SALT)