Enrolment for New Students

At the start of each year of your course you will be expected to enrol during the period in your enrolment timetable.

New students should wait until they receive an email from the University before trying to Login to My account 

You will be advised via email details of when to access My account 

The first time you Login to My account you will need to:

• reset your password and
• register for multi-factor authentication
• then you will have full access to your applications

Your account allows you to access your Intranet student record and online enrolment, email, Canvas and other applications

Your email address will be studentnumber@swansea.ac.uk. For example, if your student number is 1234567, your email is 1234567@swansea.ac.uk 

For more information and queries browse Your Account

Login at My account click the Intranet icon and Upload a photo and we will have your card ready for you.

For your photo to be accepted it will need to be:

• a recent headshot of you on your own facing forward and looking straight at the camera
• your eyes must be open and visible (no sunglasses, tinted glasses or hair across your eyes)
• your full head without any covering (unless worn for religious beliefs or medical reasons)
• no other people visible in the photo
• be a colour portrait (not black and white) approximately 150 pixels wide by 180 pixels high

TIP: You will need to collect your ID card in order to swipe in at lectures, access restricted areas and use the library

Complete the right to study registration for non UK/Irish nationals

We will need to register your right to study before you enrol on your programme of study and will re-verify this every year that you are enrolled with us.

In order to do this, we will need to keep a copy of your passport and your visa / immigration permission if you have it already.

Student Route

If you have received a CAS from us to apply for a visa under the Student Route, we will email you with a short survey to complete to help us understand your plans for commencing study and travel to the UK. Please note that it may take a few days after your receive your CAS to receive the email link to the survey while your student record is prepared.

Please check your emails after you have received your CAS for the link to the survey and complete it as soon as possible to avoid delays to enrolment on your programme of study.When we have received your response, this should be enough information for us to complete your Right to Study registration until you arrive in the UK.

After your arrival, we will need to undertake further checks on your Entry Clearance Vignette (the visa sticker in your passport) and your Biometric Residence Permit (BRP).   

New Student Route visa collection

If you have applied for a new Student Route visa with a CAS we have issued, you will need to collect your Biometric Residence Permit (BRP) when you arrive in the UK.

You are strongly advised to enter the Swansea University Alternative Collection Location Code (ALC code: 2HE544) on your visa application form. This will ensure that your BRP card will be delivered to us at Swansea University.

When we receive your BRP, we will contact you to make an appointment for you to come and collect it from a University location when you arrive in the UK.

If you don’t use our ACL code, your BRP card will be delivered to a Post Office in the Swansea area and will mean that you will have to travel off Campus to collect your BRP, which could lead to delays in collection.

Other immigration permission

If you are a non UK/Irish national with other immigration permission, we will contact you by email to arrange your Right to Study registration.

Depending on your individual circumstances, we may need you to send us further documentation and/or have a quick Zoom meeting with us to verify your documentation. We will send you further details of the arrangements for your Right to Study registration soon.

New EU/EEA/Swiss students

You will be contacted to discuss Right to Study registration, as the process for this will vary depending on your individual situation.

In the interim, we strongly recommend you browse our EU/EEA and Swiss Right to Study after Brexit guidance pages for information on your immigration situation after BREXIT, the EU Settlement Scheme (EUSS) which maintains current rights that EU citizens in the UK have to work, study and reside and also alternative immigration routes and requirements.

We will need to register your Right to Study before you enrol on your programme of study and will re-verify this every year that you are enrolled with us. 

EU/EEA/Swiss students will be contacted in January to discuss Right to Study registration, as the process for this will vary depending on your individual situation. 

In the interim, we strongly recommend you visit our bespoke pages for January entry EU/EEA/Swiss students for information on your immigration situation after the BREXIT transition period ends on 1st January 2021: BREXIT/EUSS for January 2021 start students.   

This page www.gov.uk/guidance/studying-in-the-uk-guidance-for-eu-students has information on the EU Settlement Scheme (EUSS), which is a scheme which maintains current rights that EU citizens in the UK have to work, study and reside and also has information about alternative immigration routes and requirements post January 2021.

We need a document to prove your identity and nationality to confirm your right to study, tuition fee status and eligibility to receive a student loan or other funding.

To register your UK or Irish passport

• Login at My account click on the Intranet icon
• Upload a scanned image of your passport and enter your passport details

 For information browse How to upload your passport

If you do not have a passport

• Email a scanned image of your birth certificate and photo ID to studentrecords@swansea.ac.uk.
• Acceptable forms of photo ID are:
  • a UK photo driving licence; or
  • Irish National Identity card; or
  • a recent photo ID from your previous school or institution or employment
  • a UK Proof of Age Standards Scheme card available from www.validateuk.co.uk

 For students from the UK or Ireland only, browse How to upload your passport

For taught courses, select the modules you will be studying on your course.

To access online digital content, teaching, lectures and timetables you will need to have completed these steps:  right to study registration, signed the student declaration and selected modules.

To select modules:

• Login to My account click on the Intranet panel and Select Modules button
• Your compulsory modules will already be selected
• If your syllabus has optional modules, tick the boxes opposite the modules you wish to study (where appropriate)
• Save your selection. 
• If you need to change your modules later, email a request to your College Module Representative. Include your student number, name, the module code(s) and module title you wish to remove and add.

For more information about your course and modules browse the Undergraduate Courses A-Z  or Taught Postgraduate Courses A-Z web sites.

Are you repeating the level?

• If you are repeating a level you can make an Application to repeat failed modules

College Module Representatives

To enrol on your course Login to My account click on the Intranet panel and Enrol Now button opposite your course.

Complete each section as follows: 

• Sign the student declaration agreeing to abide by the academic guide regulations, data protection statement and student charter - including agreeing to follow Welsh Government and Swansea University health, safety and social distancing advice.
• Check and update your student record, personal data, home address, entry qualifications, course and modules
• Provide your UK term time address and postcode, otherwise provide your study abroad term address. If you are studying from home then your term address will be the same as your home address.
• Let us know if you will be attending on campus or provide a reason why you will be studying wholly online 
• UK Student Finance loans will be paid after you enrol. If you have other external sponsorship paying towards your fees, send us a Confirmation of Sponsorship form or sponsor letter by email to: studentfinance@swansea.ac.uk 
• If you are liable to pay a fee, during online enrolment you can make a payment by card or pay later by setting up a direct debit. For more information browse How To Pay Fees

Please contact us if you need help about your student record, fees, student loan or other funding, making a payment or setting up a direct debit online

IMPORTANT

When you you complete the steps above you will be fully enrolled and your student loan or scholarship will be paid after the start of term

To access online digital content, teaching, lectures and timetables you will need to have completed at least these steps:  right to study registration, signed the student declaration and selected modules.

Collect your Library ID card from Bay Campus Library or Singleton Park Library where your department or discipline is located.

You will need to show your passport (or the alternative UK photo ID you emailed us) as proof of identity when collecting cards.

Please check Library webpages www.swansea.ac.uk/library for up-to-date information on opening hours and card collection.

Bay Campus

• Accounting and Finance
• Business
• Computer Science
• Economics
• Engineering
• Management
• Mathematics
• Sports Science
• The College

Singleton Park

• Applied Linguistics
• Biosciences
• Biomedical Sciences
• Chemistry
• Classics Ancient History and Egyptology
• Criminology
• Cymraeg
• Education / Adult Continuing Education
• English
• Geography
• History
• Health and Life Sciences
• Law
• Media and Communication
• Modern Languages, Translation and Interpreting
• Medicine
• Nursing
• Physics
• Political and Cultural Studies
• Psychology
• Public Health Policy
• Social Sciences

Induction will be delivered mainly online and at events within current restrictions.

Your college will contact you with specific arrangements.

• Meet staff and make friends at your College Induction
• Attend an induction talk about your studies, tutors, module selection, health and safety, IT facilities and other welcome events.
• If you need to change your module selection, ask staff for advice before signing up for a module.

Induction will be mainly delivered online and at events within current restrictions.

Your college will contact you with specific arrangements.

• Inform your main supervisor that you have enrolled and confirm the next step of your work plan and confirmation of candidature.
• Please contact your supervisor to complete and sign off your monthly Research Management System (RMS) engagement and attendance events.
• To view your RMS supervisor meetings, engagement and attendance details, and click e:Vision

Your college and supervisor can advise about induction, training modules and other welcome events or search your College web page for details

Access to applications, online teaching and campus facilities depends on your enrolment status, see below.

• Enrolled gives full access to all applications, online teaching and campus facilities for the current session.
• Provisionally Enrolled gives full access for a limited time until the enrolment deadline. Provisional enrolment means you have completed right to study registration, signed the student declaration and selected modules (where appropriate) but have not completed the last fee payment/proof of fee sponsorship step of online enrolment.
• Not Enrolled statuses do not give access to Canvas modules and online teaching only limited access to applications and campus facilities.
• Withdrawn / Not Started have no access - after the enrolment deadline provisionally enrolled and not enrolled students are withdrawn.

For information about your account login and passwords browse Your Account

Student loan, University bursary, scholarship or grant funding

• After completing all the enrolment steps, the Student Records Office send confirmation to our Finance department and the Student Loans Company (Student Finance Wales, England, Northern Ireland & Student Awards Agency for Scotland) which triggers the first maintenance payment into your bank account and tuition fee payment to the University (where appropriate).
• The first payment is made a few days after the start of term and only when you are fully enrolled
• IMPORTANT Payments may not be in your account by the 1st day of the month. If you rely on this payment to pay bills or make other regular payments, to avoid going overdrawn we suggest you set up instalments to start after the 7th day of the month.

Council Tax

• The University sends details of full time enrolled students living in a Swansea term address to Swansea Council for them to assess if you are eligible to receive Council Tax exemption.

Official letter

• If you need a letter confirming you are a student, for example to open a bank account, please use our live chat or email Myunihub@swansea.ac.uk to make a request and we will email details of how to get your letter.

If you arrive after your course start date contact your Late Arrivals Representative.

If you have any questions about college late arrival schedules or if you have any questions about your programme, please get in touch directly via email with your department. While you are enrolling please continue to attend classes and study at Swansea University.

If you are enrolling after your enrolment deadline you may be reinstated by applying for permission to enrol.

To apply for permission to enrol:

1. Download the Permission to enrol Form (PDF) | Permission to enrol Form (Word)
2. Fill in your details and email the form to your Late Arrivals Representative to arrange for your form to be submitted to Academic Services on your behalf.
3. Enrol immediately after you receive an email confirming you have permission to enrol.

Late Arrivals Representatives