Coronavirus Recovery: advice and latest information

Thesis Submission Procedure notes

When undertaking a Postgraduate Research Programme (MSc by Research; Ph.D; M.Phil; MRes; Eng.D.), your final piece of work is a Thesis, which you work towards during your studies. 

Please see the following related documents for Thesis submission:

Notice of Intention to Submit Form

Notice of Candidature and Thesis Summary

E-Thesis Deposit Agreement

 

Thesis Submission Upate given COVID-19/Coronavirus

Given the current situation, hardbound thesis submissions are not required by the University. Please the 'Submission of Thesis, Viva Examination and Completion' section of University's PGR Student Coronavirus advice page for more information.

Thesis Submission Procedure notes

When undertaking a Postgraduate Research Programme (MSc by Research; Ph.D; M.Phil; MRes; Eng.D.), your final piece of work is a Thesis, which you work towards during your studies. 

Please see the following related documents for Thesis submission:

Notice of Intention to Submit Form

Notice of Candidature and Thesis Summary

E-Thesis Deposit Agreement

The process of marking your thesis is as follows:

  • 3 months before you are ready to submit the draft (softbound) copy of your thesis, you need to complete a Notice of Intention to Submit (NITs) form, which has been signed by your supervisor. The NITS form can be obtained from and must be returned to the PGR Team (engpgr@swansea.ac.uk).
  • When you are ready to submit you need to have your thesis printed twice AS A SOFTBOUND (– printed copies of your thesis that are not hardbound). You need to also include an electronic version of your thesis on a USB or DVD (this will not be returned to you).
    A completed Notice of Candidature form and Thesis Summary form also need to be completed. (These forms can be obtained from and must be submitted to the PGR Team with your softbound to the College of Engineering reception)
  • Ensure your declarations are correct and signed in your soft bound thesis. If you have a bar on access, make sure you sign the right section of Statement 2.
  • A viva voce (internally know as a viva), a face-to-face examination, will be organised on your behalf, for your thesis to be reviewed. The viva involves an internal and an external examiner, with a viva Chair.  You are allowed to invite your supervisor, if you feel more comfortable with them in your examination.

A guide on submission and presentation of the thesis can be found here: https://www.swansea.ac.uk/academic-services/academic-guide/drafting-submitting-and-examining-a-thesis/guide-to-submission-and-presentation-of-the-thesis/

The date for your examination/viva will be agreed by all parties, and confirmed at least two weeks in advance.

EngD students are required to also give an open presentation before the viva voce takes place.

  • If any corrections are required after your viva, will be advised by the internal examiner and you will have a set number of months to make the corrections as instructed by the examiners.
    • Once you’ve made your corrections, both examiners must sign off your final thesis, when these have been confirmed, you have 1 month to submit your hard bound copies.
    • Print your thesis as a hardbound copy – 1 version for a MSc / MRes and 2 versions for Ph.D / M.Phil / Eng.D.

YOU MUST ENSURE THE SPINE OF YOUT THESIS IS CORRECTLY SET UP. 

The spine of your thesis (permanent binding only) must show:

  • Your surname and initials;
  • Swansea University;
  • The full or abbreviated title of the work;
  • The year of submission;
  • The degree for which the work is submitted.
  • Hand in your hardbounds, with an electronic copy, into the PGR Team via the College of Engineering Reception.

Once your hardbound submission is received, your bar on access status is checked and then your thesis is sent to the Library.  All PhD/EngD students are required to submit an electronic copy of their thesis to the institutional repository CRONFA, in order to comply with Open Access Policy.