Academic Regulations for English for University Studies and ELTS Short Courses
These regulations are relevant to students pursuing English for University Studies. Such students shall not be eligible to be considered for any award from Swansea University and will not qualify for an award.
Such students shall be defined as not pursuing a named programme of study but studying a single module or a limited number of modules.
All students must enrol with the University and pay the appropriate fees prescribed by the University.
All potential candidates must apply to Swansea University Admissions Office in the first instance.
Normally candidates shall be required to demonstrate that they meet the minimum entry requirements as identified by the Service Provider (ELTS).
Candidates must comply with the University’s academic and general regulations.
Minimum standards of English language shall be set by the Service Provider (ELTS) as follows:
In the case of candidates pursuing English for University studies the minimum standards of English language are minimum IELTS 4.0 in all components (or equivalent) for each ELTS intake.
However, students aiming to achieve the English language skills required to enter an academic course in the following September should adhere to the guidelines below:
Minimum 4 (IELTS) with a minimum of 4.0 in reading and writing or equivalent for October entry;
Minimum 4.5 (IELTS) with a minimum of 4.5 in reading and writing or equivalent for Jan entry;
Minimum 5 (IELTS) with a minimum of 5.0 in reading and writing or equivalent for April entry.
In the case of candidates pursuing short-courses the minimum standards of English language shall be set by the Service Provider (ELTS) as appropriate for a particular short course of study.
The academic year shall be structured in accordance with the relevant regulations in force at the time and may or may not be relevant to such students.
The University expects every candidate to enrol in order to be recognised as a student of the University. All candidates shall enrol in accordance with the enrolment instructions for the particular programme of study and within the prescribed enrolment period.
Candidates are required to enrol within the prescribed enrolment period:
- If enrolling for the first time with the University;
- If enrolling for the first time on a particular programme of study;
- If progressing to the next level of study, the next year of study or in some cases, the next part of study and attending on a full-time or part-time basis;
- If the University is expecting a fee to be paid in accordance with the University’s regulations governing student finance and fees.
In order to enrol with the University, candidates, where applicable, are required to provide evidence of entitlement to study at the University in accordance with:
- the specific programme requirements;
- the University’s regulations governing matriculation;
- the laws governing study in the United Kingdom.
Failure to enrol within a prescribed enrolment period will result in candidature lapsing and withdrawal of the candidate from the University.
The University shall notify the relevant authorities, within a prescribed period in accordance with United Kingdom laws governing study in the UK, of students who have been withdrawn for failure to enrol on a programme of study within the prescribed enrolment period.
Modules shall be specified by the Service Provider (ELTS).
Details of the content, learning outcomes and assessment requirements of modules shall be made available to students by the Service Provider (ELTS).
Transfer of modules shall not be permitted.
The University expects students to adhere to the engagement requirements as outlined in the University’s Statement on Engagement.
In addition, all candidates must comply with the engagement and assessment requirements, which shall include an engagement pre-requisite prescribed by ELTS (90% engagement), sitting examinations at the time and date stipulated by the University, and any other requirements as outlined in the Service Provider’s (ELTS).
The engagement of candidates shall be monitored in accordance with the University’s Engagement Monitoring Policy for Taught Students.
Progress shall be monitored through personal tutoring arrangements, regular discussion and feedback from tutors and through relevant Examination or Progression and Awards Boards.
International students who need a visa to study in the University should be aware that their continued study at the University is dependent upon them meeting the conditions of their visa and the time-limits set by the UKVI. For more information please refer to https://www.gov.uk/browse/visas-immigration/study-visas.
Decisions taken by the University with regard to a candidate’s enrolment status, academic performance, progression and award shall be made in accordance with the University’s academic and financial regulations and shall not be informed by visa restrictions and time-limits set by the UKVI. However, continued study is conditional upon meeting the University’s requirements and holding a valid visa. Students who have any concerns or queries regarding their visa should contact International@CampusLife.
It shall be the candidate’s responsibility to inform English language training services of any extenuating circumstances which might require specific support or consideration for assessment. Candidates shall be required to produce appropriate documentation in support of their circumstances and all must be set out on the appropriate form and supported, where possible, by written evidence. Any request must be submitted to the department as soon as practically possible and certainly before the examination or assessment in question.
A candidate requiring adjustments to their studies as a result of disability, long-standing medical condition, wellbeing difficulty or specific learning difficulty should discuss their requirements with the disability office or wellbeing service. The candidate will be required to provide supporting documentary evidence to either the disability office or wellbeing service. The request for adjustments will not be implemented if supporting evidence is not provided.
Where an adjustment is needed and is supported by medical evidence, the disability office or wellbeing service will send their recommendations to the respective disability link tutor for English language training services to act on.
A candidate requiring specific examination provision for their examinations should discuss their requirements with the disability office or wellbeing service. The candidate will be required to provide supporting documentary evidence to either the disability office or wellbeing service. The request for specific examination provision will not be implemented if appropriate supporting evidence is not provided.
Where a request is made for specific examination provision, the disability office or wellbeing service will send their recommendations to the examinations office and to the respective disability link tutor for the candidate’s college. In the case of examinations arranged by the university examinations office, candidates will be required to confirm their exam arrangements with the examinations office. In the case of any examinations organised by the department, candidates are advised to discuss their requirements directly and specific examination provisions will be implemented by the department.
Details of the assessment regulations and requirements shall be provided by English Language Training Service in the student handbook.
Candidates pursuing English for University studies programmes who do not achieve the required score shall, at the discretion of the Service Provider (ELTS), be given further opportunities to achieve a higher score.
Candidates pursuing short courses who do not achieve the required score shall not be permitted further opportunities to achieve a higher score.
The following University and English Language Training Services regulations, rules and procedures governing assessment, shall apply to:
- disciplinary procedures;
- academic misconduct;
- specific assessment support and examination provision;
- examination regulations, including absence and conduct.
The results of Students shall be confirmed and verified by English Language Training Services’ Examination Moderation Board. In the case of candidates pursuing English for University Studies the Examination Moderation Board will confirm the marks in conjunction with the University Progression and Awards Board.
Regulations governing suspension of studies shall not normally apply. However, in exceptional circumstances the Faculty/School may request a suspension of studies.
Students shall be expected to comply with the University’s withdrawal procedures.
All examinations shall be conducted under the jurisdiction of the University’s Regulations and Procedures for the Operation of Examinations. The operation of Examining Board shall be conducted in accordance with the Undergraduate Assessment Regulations.
External examiners shall be nominated and appointed in accordance with the procedures detailed in the Swansea University Code of Practice for External Examiners.
Students shall be permitted to request a verification of their score from the Service Provider (ELTS).
Allegations of academic misconduct shall be considered in accordance with the Swansea University Academic Misconduct Procedures and Regulations.
On a course by course basis, students shall be issued with a result letter which shall provide details of the final score awarded.
Upon successful completion of a course the Service Provider (ELTS) may issue a student with a Certificate of Completion.