- The expense claim form should be completed confirming the details of your claim.
- Receipts must be uploaded to support your expense claim as evidence of having made payment for the costs claimed. ** Please note that itemised VAT receipts must be provided, as these provide full details of the items/services provided. Visa slip receipts are not accepted as they do not evidence which items/services have been purchased.
- Your expense claim should then be forwarded via email to your supervisor together with copies of the receipts so that they may review and approve on your behalf. Your supervisor should confirm their approval as follows:
i) Add their signature digitally to your expense claim form.
ii) Forward you an email confirming that they approve the expense claim details.
- The approved expense claim form together with all supporting documentation should then be forwarded to the following dedicated email address: fseexpenseclaims@swansea.ac.uk
- Please title your email heading in the following format: URGENT: Student expense claim on behalf of (name and student number)
- This will enable us to quickly identify your email as an expense claim.
- We will review your expense claim and will then approve payment on your behalf. The claim will then be forwarded to the university’s Payment Office for processing.
- If there are any queries associated with your expense claim we will contact you via email to request further information.
- Payments to students are issued on a weekly basis. By following the guidance provided we will arrange for you to be reimbursed at the earliest opportunity.
- All queries relating to your expense claim should be forwarded to the following dedicated email address: fseexpenseclaims@swansea.ac.uk