We are currently reviewing attendance monitoring procedures for the 20/21 academic year in light of the changing circumstances surrounding the Covid-19 pandemic. We will update the information on this page as soon as the new procedures are confirmed.
Attendance Monitoring Quick Guide for Research Students
This is a guide to attendance monitoring for postgraduate research students and postgraduate taught students in the research phase of their programme.
The University records attendance data for all students at all learning sessions, including supervisory meetings.
Attendance correlates with performance. The more you attend, the better - in general - you do. Also the University is required to collect attendance data by bodies that fund and sponsor students.
Attendance will be monitored through monthly meetings with your supervisor.
If you miss your monthly meeting without authorisation, the formal attendance monitoring process will start.
If you are a non-Tier 4 student you will be required to attend a meeting with your college.
If you are a Tier 4 student sponsored by the University you will be required to attend a meeting with Student Compliance Services. If you fail to attend these meetings you will normally be required to withdraw from the University.
If you continue to attend no learning sessions, you will be required to meet with your College Director of Research or in the case of Tier 4 sponsored students Student Compliance Services. If you fail to do this you will be required to withdraw.
The University will contact you about your attendance by email to your student account. Email is used for nearly all communications with students so it is important to read your email every day. You should treat reading your student email account daily as a professional commitment.
Students who hold Tier 4 visas are required to demonstrate high levels of engagement in order to maintain their visa status.
Unavoidably, students studying with a Tier 4 visa who miss supervision are subject to an accelerated process. Tier 4 sponsored students who miss one monthly meeting with their supervisor will be contacted by Student Compliance Services and will be required to attend a meeting to discuss their non-attendance.
To aid the University’s compliance with its obligations as a Tier 4 sponsor, Student Compliance Services will undertake three Tier 4 attendance and engagement checkpoints in a rolling 12 month period. Following these checkpoints students may receive an email regarding their attendance or be required to meet with Student Compliance Services.
Non-engagement must be reported by the University to the UKVI, who will in turn act to curtail leave.
For further information, please contact Tier4Attendance@swansea.ac.uk
You should keep your College informed of any reasons which are preventing you from engaging/attending.
If you need to be absent for a prolonged period – contact your College as soon as possible.
Absences over 60 days normally mean suspending your studies; it is difficult to catch up after a long absence, for any reason.
For more information, contact your College office.
It may be possible to hold your meeting via telephone, skype/email. Please contact your College for further advice.
Students on a Tier 4 visa must have at least 50% of their supervisory meetings in person per academic session, unless agreed in advance with Student Compliance Services.
If you have questions, please go to your College information office or the MyUniHub.