The University recognises that candidates may feel compelled for various reasons to interrupt their studies during/over an academic session. In such instances, candidates may request a suspension of their studies. It should be noted that candidates do not have a right to suspend their studies; rather suspensions must be requested and supported by the Faculty and approved by the Academic Registry or Dean.
Undergraduate candidates are only permitted to request to suspend their studies during their maximum period of candidature. Requests which fall outside this period will only be considered if the School successfully applies for an extension to your candidature.
Please note that undergraduate and postgraduate taught full-time degree students will not be permitted to suspend after the first day of the Summer Term unless it is for health or other compelling reasons.
If you are an International student, you are strongly encouraged to consult the International Student Advisory Service before suspending your studies, as this will have implications with regards to your immigration status. The University will be required to inform the UK Border Agency of Suspensions. Students under a Student Route Visa will be expected to return home and re-apply for a new visa.
Listed below is the procedure which must be followed if you wish to suspend studies at the University.
- You must put in writing your request to suspend studies by completing the attached form. Normally, you will be expected to attend for interview with a member of staff from your Faculty and contact a member of the Academic Registry for advice
The grounds on which you can request a suspension are as follows
- Health (including medical grounds/disability)
- exceptional personal circumstances
- in cases where a candidate intends to transfer scheme
The University will require confirmation that you are medically fit (if applicable) or that you have overcome the issues resulting in your suspension before you are able to resume your studies on your return to the University (see the suspension regulations in your Academic Guide.
Except in cases of serious health conditions, supported by medical evidence, the University shall be permitted to refuse a request for suspension. Requests from candidates, who are compelled to suspend their studies for health reasons beyond the first day of the summer term, shall be considered on an individual basis by and must be accompanied by the appropriate documentation
. You must complete all sections of the form including
- The reason why you have decided to suspend your studies (e.g. financial, health or personal reasons).
- Confirmation of your last date of attendance and the date you intend to resume your studies. Please note that your last day of attendance is calculated based on the last day you attended a teaching seminar/tutorial/lecture etc in person during a teaching term, AND the latest date that you accessed teaching material on canvas; whichever date is latest. It is important that this date is accurate as it will be used to calculate any tuition fee refund and assess if any grant must be repaid.
PLEASE NOTE THAT IF YOU ARE HAVING FINANCIAL DIFFICULTIES, THE UNIVERSITY MAY BE ABLE TO HELP. CONTACT firstname.lastname@example.org FOR FURTHER INFORMATION.
Full-time candidates will normally be expected to resume their studies at the beginning of the following session i.e. return in the following September (with the consent of their Faculty) and re-start the year/level of study (automatically forfeiting any credit already gained). In some cases e.g. part-time candidates it may be considered more appropriate for candidates to resume their studies at the point of suspension in the subsequent year. In such cases candidates will carry over their existing marks with the approval of the Faculty.
- Upon final approval of your completed form, the Student Record Office shall inform you of the outcome and, if relevant, amend your records and inform your Faculty, Finance Office, Accommodation Office, Library and if you are an International student the Immigration authorities.
- Resumption of Studies. Before your expected return date you will receive a resumption of studies email asking you to confirm that you are returning and advise about your enrolment. If you have not specified a return date on this form the next course start date will used as your recorded expected return date.