Enrolment for Continuing Students

• Find out when to enrol - view the enrolment timetable 
• When you receive enrolment emails do not ignore them.
  • Enrol on the next level or year of your studies or if you are making corrections to your dissertation/thesis or awaiting an award you still need to enrol every year.
• Sort out your tuition fee and funding
  • Make your application for a UK student finance loan to Student Finance England, Wales or Northern Ireland (the Student Loans Company). If you have a loan from the Student Loans Company, your fees will be paid by your tuition fee loan/grant and your maintenance loan will be paid within five working days of your payment schedule.
  • If you have sponsorship from your employer, trust, council or embassy send us a Confirmation of Sponsorship form or a letter from your sponsor to studentfinance@swansea.ac.uk 
  • Otherwise please make your own arrangements to pay when you enrol online by card or pay later by direct debit or to pay in advance Login at My account click Intranet and Financial Transactions
• Members of staff and Research Assistants
  • Every year before enrolling send us your Staff Bursary Form or Student Research Assistant Bursary form available from here staff.swansea.ac.uk/professional-services/human-resources/policies-and-procedures under the “Employment and Contractual Arrangements” section.
  • If your bursary does not pay 100% of your tuition fee when you enrol online you will need to pay the balance by card or set up a direct debit
• Visa right to study check
  • Check your visa has not expired and covers the duration of your course. If you need to extend your visa contact our International Campus Life office as soon as possible.
  • Before enrolling online studentcompliance@swansea.ac.uk will send you an email about registering your passport and visa/Biometric Residence Permit (BRP card)
• Paying your bills
  • If you rely on a bursary, scholarship, grant or loan to pay your bills, please note the first payment is made after the start of term and you are enrolled and may not be in your bank account by the 1st day of the month. To avoid going overdrawn, we advise direct debits/making regular payments after the 7th day of the month.
  • If you have not received a University maintenance payment you were expecting, please contact the Finance Payments section.

You should plan to arrive and have somewhere to live within commutable distance of Swansea before your full time course teaching and supervision starts.

Check the term and course start dates in the enrolment timetable and start engaging in your studies to avoid the risk of your enrolment being closed.

If your arrival is delayed and if you cannot attend teaching inform your student support team.

To enrol on your course Login to My account click on the Intranet app and Start Enrolment link to complete each step.

• Right to study

International non-UK/Irish and settled status students - the first step is to register right to study documents in person, normally your passport and immigration documents/eVisa, before completing the online enrolment steps below. If you are on a placement abroad or pursuing a course wholly taught abroad, then you can complete registration by email but may need to attend a zoom appointment

UK and Irish students - if you have not registered right to study documents before then the first step of online enrolment is to upload your passport or three alternative identity documents (birth certificate, NI letter, Photo ID)

When staff verify your documents the right to study tab will be "ticked" to indicate this step has been completed

• Student declaration

Agree online to be a student at Swansea University for the academic year, or part of the academic year

Agree online to abide by the University's  academic guide regulations and student charter

Agree to the data protection statement and consent to share other data

Agree to pay fees (or have sponsorship or a student finance loan to pay on your behalf)

• Personal data

Verify and update personal data, your home address and equality and diversity details.

Provide your UK term time address and postcode, otherwise provide your study abroad term address.

• Modules

Check and select online the modules you will be studying (where applicable).

• Fees

The last step of enrolment is paying your fee or having a student finance loan, bursary, scholarship or grant in place to pay on your behalf.

How To Pay International / Overseas Fees

If you are paying an international fee yourself you must pay at least 50% of the total fee due. The quickest way to pay is by card securely over the web when you enrol online.

However, if you are transferring funds by international bank transfer then we suggest making the 50% payment a few weeks before the course starts to ensure it is in the University account in time for you to enrol.

How To Pay UK / Home Fees

If you are paying a fee yourself, the quickest way is in the Tuition Fee step of online enrolment by setting up a direct debit to pay in installments or pay by card 100% of the fee due. Need help? For information and contact details browse How To Pay Fees

• Funding to pay fees

If you have a 100% student loan or University bursary, scholarship or grant to pay your tuition fee on your behalf then you will not need to make a payment when you enrol online.

If you have other sponsorship, for example an embassy or employer is paying towards your fees send a Confirmation of Sponsorship form or sponsor letter by email to studentfinance@swansea.ac.uk  and we will email you when the details are recorded and you can complete this step

• IMPORTANT

To access online digital content and attend teaching you will need to have completed your right to study registration, signed the student declaration and selected modules.

When you are fully enrolled your UK Student Finance loans will be paid on the first day of your course. If you enrol after your course start date you will be paid 3-5 working days after you enrol.

For University scholarships/stipends, maintenace payments will start after you complete enrolment and the course start date.

• Need help? 

Contact MyUniHub and a member of staff will help you with enrolment

It is important to register in person* your international (non UK/Irish) passport and right to study immigration documents or eVisa share code as soon as possible after your arrival with our Student Compliance Services. When your documents have been registered you can then complete the other steps of enrolment online.

*Please contact Student Compliance Services if you are on a placement year abroad or studying a course wholly from abroad

Book an appointment

Check where your course is based and book an appointment to register your immigration documents and/or collect a BRP card from Bay or Singleton Park campuses:

• The Tower Information Centre - Building 9 Bay Campus for Computer Science, Engineering, Management, Mathematics, Sports Science and The College programmes. Bay campus booking link https://swansea-uk.libcal.com/appointments/rts-bay 
• Room 405 Singleton Park Library - Building 7 Park Campus for Health and Life Science, Humanities and Social Sciences, Medicine, Science - Biosciences, Chemistry, Geography, Physics. Park campus booking link https://swansea-uk.libcal.com/appointments/rts-singleton

Immigration documents

You will be required to bring your passport and supporting documentation to evidence your immigration status in the UK.  These documents will vary depending on your personal situation, but some of the most common documents are listed below:

• Biometric Residence Permit (BRP)

If you need to collect a BRP when you arrive in the UK, you will have received a letter detailing where to collect it when you received your visa decision.  Please see the section on Biometric Residence Permit card collection below for further details. If you already have your BRP, please bring this to your Right to Study registration together with your passport.

• Electronic immigration status

Some students (for example EU/EEA nationals) will not receive a BRP but will instead receive a digital immigration status (eVisa). If you have been issued an eVisa, you will find confirmation of this on your visa decision letter.  You will be able to generate a ‘share code’ that the University will be able to use to verify your immigration status online.  To make your Right to Study registration as easy as possible, we would request that you generate your share code ahead of coming to see us for your Right to Study registration. 

You can generate your share code on the UK Government website View and prove your immigration status - GOV.UK (www.gov.uk).  When prompted to give your reason for generating the share code, please select ‘other’ (NOT work or rent).  Please bring your passport and share code to your Right to Study registration.

• Study as a Visitor

If we issued you with a letter to apply for a Visitor visa, or advised that you apply for a Visitor visa, please bring your passport containing your Visitor visa stamp. If you entered via eGates and did not receive a stamp in your passport, please see the information below.

• Entering the UK via eGates

Some students are not required to see an immigration officer and receive a stamp in their passport and are instead permitted to enter the UK via eGates. If you enter the UK via eGates, we will still need to evidence when you arrive in the UK, so please bring your passport and proof of your entry (boarding pass / copy of your flight details) with you to Right to Study registration.  Your proof of entry can be emails or scans if you do not have hard copies.

Student Route – Original Documents

If you have applied for a Student Route visa using a CAS issued by us, then we will also need to verify your original certificates that you used to apply for your visa, as listed on your CAS.  Please bring your certificates with you to your right to study registration

Biometric Residence Permit card collection (BRP)

If you have applied for a new Student Route visa you will find information about where to collect your BRP on your visa decision letter.  This will either be from Swansea University or from a local Post Office (if you did not request for it to be delivered to us).  You will need to bring your BRP Collection letter and your passport to collect your BRP.

We strongly advise that you request your BRP is delivered to Swansea University and collect it when you attend your in-person right to study registration.  Having your BRP sent to the University also enables us to help you should the card be delayed or missing.

Request delivery to Swansea University by entering our Alternative Collection Location (ACL) code on your visa application.  The correct ACL code for your course will be on your CAS. 

• The Swansea University ACL code for courses on Singleton Campus is 2HE544.  
• The Swansea University ACL code for courses on Bay Campus is 2HE987. 

If you do not enter this code, you will have to collect your BRP  card from somewhere else and it can be difficult to get there by public transport. 

Need help?  

If are on a placement year abroad or studying a course wholly from abroad or have any queries about right to study registration or picking up your new BRP card, please email Student Compliance Services.

Your school will contact you with specific arrangements about induction, modules, teaching and return dates.

Search your School and Arrivals web pages for induction and event details.

Undergraduate and taught postgraduate

• Check your teaching timetable and attend class at the start of term
• By the start of term you should have chosen your modules, normally 120 credits for full time study or 60 credits if you are part time. If you need to change your module selection, ask your department for advice before signing up for a module.

Research student

• Inform your supervisor that you have enrolled and confirm the next step of your work plan
• Please contact your supervisor to complete and sign off your monthly Research Management System (RMS) engagement and attendance event.
• To view your RMS supervisor meetings, engagement and attendance details login to your MyUni account and click on the e:Vision application

• It is essential to enrol and start engaging in your studies:

For taught programmes, check My Timetable for details of when to attend lectures, swipe in at lecture theatres with your ID card and use Canvas and other online apps. 

For research courses, regularly contact your supervisors so that every month they can "sign off" in the e:Vision RMS app that you have engaged in research or are preparing for your viva or post-viva you are on schedule to complete corrections or resubmit.

If your arrival is delayed please contact your Faculty Student Support Team.

• To have full access to tuition and supervision in person and online provision, make sure you have:

A MyUni account - browse Your Account for details

Completed all teh enrolmnent steps (Note, for a limited time only you may be "provisionally enrolled" and engage in your studies if you complete all the enrolment steps except the last tuition fee step. However, at the end of the limited time if you have not completed the last step your enrolment will be closed)

A University ID card to swipe in at lectures, access rooms and use the library

About us

Swansea University is a Higher Education Institute (HEI) with degree awarding powers and a registered charity.

Your responsibilities

You have a responsibility to keep your personal details up-to-date.

Information we collect about you

We collect information about you when you enrol with us. We also collect information when you voluntarily complete surveys and provide feedback. Website usage information is collected using cookies.

How we use your information

We collect information about you to record your personal details, academic progress, manage your access to University facilities and email you about events, academic assessment and services we think may be of interest to you.

Who receives your information

Where necessary, personal information will be shared internally across the University and externally with  agencies and organisations in line with our statutory responsibilities and under current Data Protection legislation.

How long will your information be held

Swansea University will retain your personal information in line with the University Records Management Policy

Student privacy statement

For full details about your access rights, retention policy, data security, who we share data with and how to contact the University’s Data Protection Officer if you have any questions about our privacy policy, browse our Student Privacy Notice

If your enrolment and/or arrival on campus is delayed please contact your student support team for advice and agree with your School or The College on an agreed arival date after your course starts, you MUST obtain this from your School or The College before traveling to Swansea.

• Enrolment has closed - what can I do?

If you receive email notification your enrolment has closed you can request permission to enrol which may be approved (or rejected) depending on your circumstances. To submit a request:

• International Students awaiting Visa Decisions

If you do not think you will be able to arrive by the date agreed by your Faculty, you have a submitted a visa application, and have not yet received a decision, you may want to try to withdraw the application as soon as possible.

This should trigger a refund of visa fee and Immigration Health Surcharge paid. You will need to apply for a fresh visa for your deferred course date and so a withdrawal could prevent a duplication of payment. Contact international campus life for further information about this process.

School induction, teaching and late enrolment permission

Culture and Communication Studentsupport-cultureandcom@swansea.ac.uk Location: Digital Technium, Park campus

Law Studentsupport-law@swansea.ac.uk Location: Digital Technium, Park campus

Management Studentsupport-management@Swansea.ac.uk Location: Management building, Bay campus

Medical Health and Life Science Studentsupport-medicinehealthlifescience@swansea.ac.uk Location: Grove Building, Park campus

Science and Engineering StudentSupport-ScienceEngineering@Swansea.ac.uk Locations: Engineering Central, Bay campus or Wallace Building Rm 223c, Park campus

Social Sciences studentsupport-socialsciences@swansea.ac.uk Locations: Digital Technium, Park campus or Management building Bay campus

Swansea Academy of Learning and Teaching salt@swansea.ac.uk Location: CDS building 3rd floor, Park Campus

The College Swansea University programmes the-college@swansea.ac.uk  Location: The College building First Floor, Bay Campus

Swansea University programmes based at other institutions myunihub@swansea.ac.uk the gateway to student information

Change of Module Selection

academic-cultureandcom@swansea.ac.uk (classics, history, media, modern languages, literature, linguistics)

academic-law@swansea.ac.uk (law)

academic-management@swansea.ac.uk (business, finance and accounting)

academic-socialsciences@swansea.ac.uk (criminology, economics, education, international relations, philosophy, politics)  

Quality-MedicineHealthLifescience@swansea.ac.uk (health studies, life science, medicine, nursing, paramedic, physician)

Quality-ScienceEngineering@swansea.ac.uk (bioscience, chemistry, computer science, engineering, maths, physics) 

English Language Training and Teaching in Higher Education

English Language Training Services - Swansea University (ELTS)

Swansea Academiy of Learning and Teaching  Teaching in Higher Education (SALT)