Enrolment for Continuing Students

• Find out when to enrol - view the enrolment timetable 
• When you receive enrolment emails do not ignore them.
  • Enrol on the next level or year of your studies or if you are making corrections to your dissertation/thesis or awaiting an award you still need to enrol every year.
• Sort out your tuition fee funding
  • Make your application for a UK student finance loan to Student Finance England, Wales or Northern Ireland (the Student Loans Company). If you have a loan from the Student Loans Company, your fees will be paid by your tuition fee loan/grant and your maintenance loan will be paid within five working days of your payment schedule.
  • If you have sponsorship from your employer, trust, council or embassy send us a Confirmation of Sponsorship form or a letter from your sponsor to studentfinance@swansea.ac.uk 
  • Otherwise please make your own arrangements to pay when you enrol online by card or pay later by direct debit or to pay in advance Login at My account click Intranet and Financial Transactions
• Staff tuition fee bursary
  • Every year before enrolling send us your Staff Bursary Application form available from the HR policies and procedures staff web page under section Employment and Contractual Arrangements.
  • If your bursary does not pay 100% of your tuition fee when you enrol online you will need to pay the balance by card or set up a direct debit
• Visa right to study check
  • Check your visa has not expired and covers the duration of your course. If you need to extend your visa contact our International Campus Life office as soon as possible.
  • Before enrolling online complete a right to study check by registering your passport and visa in person. Otherwise, if you are studying from abroad email a copy of your passport to studentcompliance@swansea.ac.uk and they will contact you about the next steps.
• Paying your bills
  • If you rely on a bursary, scholarship, grant or loan to pay your bills, please note the first payment is made after you enrol and the start of term and may not be in your bank account by the 1st day of the month. To avoid going overdrawn, we advise direct debits/making regular payments after the 7th day of the month.
  • If you have not received a University maintenance payment (stipend) you were expecting, please contact the Finance Payments section.

You should plan to arrive and have somewhere to live within commutable distance of Swansea to study at your campus based course. Check the enrolment timetable for enrolment and course start dates.

To keep your student record active while you are studying, writing up or to receive an award it is important to enrol by your teaching start date or research course start date.

If your enrolment or arrival is delayed please contact your team immediately to discuss your plans.

It is important to register in person** your international (non UK/Irish) passport and right to study immigration documents or eVisa share code as soon as possible after your arrival with our Student Compliance Services. 

• Registration appointments and opening times 
• BRP collection times  

**If you are on a placement abroad, pursuing a course wholly taught abroad or enrolling on a distance learning course, please email a copy of the passport page with your photo to Student Compliance Services, who will advise you on the next steps.

When your documents have been registered you can then complete the other steps of enrolment online.

Immigration documents

You will be required to bring your passport and supporting documentation to evidence your immigration status in the UK.  These documents will vary depending on your personal situation, but some of the most common documents are listed below:

Biometric Residence Permit (BRP)

If you need to collect a BRP when you arrive in the UK, you will have received a letter detailing where to collect it when you received your visa decision.  Please see the section on Biometric Residence Permit card collection below for further details. If you already have your BRP, please bring this to your Right to Study registration together with your passport.

Electronic immigration status

Some students (for example EU/EEA nationals) will not receive a BRP but will instead receive a digital immigration status (eVisa). If you have been issued an eVisa, you will find confirmation of this on your visa decision letter.  You will be able to generate a ‘share code’ that the University will be able to use to verify your immigration status online.  To make your Right to Study registration as easy as possible, we would request that you generate your share code ahead of coming to see us for your Right to Study registration. 

You can generate your share code on the UK Government website View and prove your immigration status - GOV.UK (www.gov.uk).  When prompted to give your reason for generating the share code, please select ‘other’ (NOT work or rent).  Please bring your passport and share code to your Right to Study registration.

Study as a Visitor

If we issued you with a letter to apply for a Visitor visa, or advised that you apply for a Visitor visa, please bring your passport containing your Visitor visa stamp. If you entered via eGates and did not receive a stamp in your passport, please see the information below.

Entering the UK via eGates

Some students are not required to see an immigration officer and receive a stamp in their passport and are instead permitted to enter the UK via eGates. If you enter the UK via eGates, we will still need to evidence when you arrive in the UK, so please bring your passport and proof of your entry (boarding pass / copy of your flight details) with you to Right to Study registration.  Your proof of entry can be emails or scans if you do not have hard copies.

Student Route – Original Documents

If you have applied for a Student Route visa using a CAS issued by us, then we will also need to verify your original certificates that you used to apply for your visa, as listed on your CAS.  Please bring your certificates with you to your right to study registration

Biometric Residence Permit card collection (BRP)

If you have applied for a new Student Route visa you will find information about where to collect your BRP on your visa decision letter.  This will either be from Swansea University or from a local Post Office (if you did not request for it to be delivered to us).  You will need to bring your BRP Collection letter and your passport to collect your BRP.

We strongly advise that you request your BRP is delivered to Swansea University and collect it when you attend your in-person right to study registration.  Having your BRP sent to the University also enables us to help you should the card be delayed or missing.

Request delivery to Swansea University by entering our Alternative Collection Location (ACL) code on your visa application.  The correct ACL code for your course will be on your CAS. 

• The Swansea University ACL code for courses on Singleton Campus is 2HE544.  
• The Swansea University ACL code for courses on Bay Campus is 2HE987. 

If you do not enter this code, you will have to collect your BRP  card from somewhere else and it can be difficult to get there by public transport. 

Need help? 

Contact Student Compliance Services

Start enrolling

Log in to your Swansea University My account tap the Intranet app and Start Enrolment link.

Right to study 

The frst step of enrolment is to confrm your identity and right to study at a higher education provider:

• International and Non-UK/Irish and settled status students need to register right to study documents in person, normally your passport and immigration documents/eVisa. If you are on a placement abroad, pursuing a course wholly taught abroad or enrolling on a distance learning course, please email a copy of the passport page with your photo making sure you include your student number to studentcompliance@swansea.ac.uk and we will get back to you as soon as possible. When Student Compliance services verify your documents the right to study tab will be "ticked" to indicate this step has been completed.

• UK and Irish student if you have not registered right to study documents before then the first step of online enrolment is to upload your UK or Irish passport or three alternative UK identity documents (birth certificate, NI letter, Photo ID).When the Student Records Office verify your UK or Irish documents the right to study tab will be "ticked" to indicate this step has been completed.

Enrolment declaration

Consent to share data for services and agree to:

• Be a student at Swansea University for the academic year, or part of the academic year
• Abide by the University's  academic guide regulations and student charter
• The data protection statement and consent to share other data
• Pay fees (or have sponsorship or a student finance loan to pay on your behalf) by the payment deadlines
• Declare any criminal convictions

Personal data

Verify and update personal data, your home address and equality and diversity details. Provide your UK term time address and postcode, otherwise provide your study abroad term address.

Modules

Check and select online the modules you will be studying (where applicable).

Fee payment

If you have a have a tuition fee student loan, university bursary, scholarship or other sponsorship to pay 100% of your tuition fee on your behalf then you will not need to make a payment to enrol. 

If you have other sponsorship, for example a health trust, employer or embassy is paying towards your fees you can send a Confirmation of Sponsorship form or sponsor letter by email to studentfinance@swansea.ac.uk  and we will email you when the details are recorded and you can complete this step.

Self-funding students in the fee payment step of online enrolment can pay by card securely or set up a direct debit to pay UK home fees or to make international payments you can use convera.

Last step

When you tap the Finish button you should see a message on screen and receive an email confirming you have successfully enrolled.

Funding

When you are enrolled your UK Student Finance maintenance loan will be paid on the first day of your course. If you enrol after your course start date you will be paid 3-5 working days after you enrol. University scholarships/stipend maintenance payments will start after the course start date.

If you cannot complete online enrolment contact our My Uni Hub team and a member of staff will help you.

The last step of enrolment is paying your fee or having a student finance loan, bursary, scholarship or grant in place to pay on your behalf.

Funded students

If you have a 100% student loan or University bursary, scholarship or grant to pay your tuition fee on your behalf then you will not need to make a payment when you enrol online.

If you have other sponsorship, for example an embassy or employer or trust is paying towards your fees send a Confirmation of Sponsorship form or sponsor letter by email to studentfinance@swansea.ac.uk  and the Student Records Office will email you when the details are recorded and you can complete online enrolment.

Self-funding students

In the fee payment step of online enrolment you can:

• Pay by card 100% of a UK home fee or set up a direct debit to pay later in three instalments. For September entry, the first direct debit payment is due 1 November.
• Pay 50% of an international overseas fee by card or use Convera to make an international payment. For September entry, the first international fee payment is due at enrolment. 

Withdrawal for non-payment

It is very important to have sufficient funding to pay for your studies on time and avoid the risk of being withdrawn from the university. For details of when to pay browse payment schedules and deadlines.

Need advice about payments? 

Browse our web pages below or email or live chat with a member of staff in the Finance Income Office

• How To Pay International fees
• How To Pay UK Undergraduate fees
• How to pay UK Postgraduate fees

Your school will contact you with specific arrangements about induction, modules, teaching and return dates.

Search your School and Arrivals web pages for induction and event details.

Undergraduate and taught postgraduate

• Check your teaching timetable and attend class at the start of term
• By the start of term you should have chosen your modules, normally 120 credits for full time study or 60 credits if you are part time. If you need to change your module selection, ask your department for advice before signing up for a module.

Research student

• Inform your supervisor that you have enrolled and confirm the next step of your work plan
• Please contact your supervisor to complete and sign off your monthly Research Management System (RMS) engagement and attendance event.
• To view your RMS supervisor meetings, engagement and attendance details login to your MyUni account and click on the e:Vision application

It is essential to enrol and start engaging in your studies. To access online digital content and attend teaching you will need to have completed your right to study registration, signed the student declaration and selected modules.

For taught programmes, check My Timetable for details of when to attend lectures, swipe in at lecture theatres with your ID card and use Canvas and other online apps. 

For research courses, regularly contact your supervisors so that every month they can "sign off" in the e:Vision Research Management app that you have engaged in research or preparations for your viva or on course to complete corrections.

If your arrival is delayed or you cannot engage in studies please contact your school Student Support Team.

About us

Swansea University is a Higher Education Institute (HEI) with degree awarding powers and a registered charity.

Your responsibilities

You have a responsibility to keep your personal details up-to-date.

Information we collect about you

We collect information about you when you enrol with us. We also collect information when you voluntarily complete surveys and provide feedback. Website usage information is collected using cookies.

How we use your information

We collect information about you to record your personal details, academic progress, manage your access to University facilities and email or message you about events, academic assessment and services we think may be of interest to you as mentioned in the Student Charter.

Who receives your information

Where necessary, personal information will be shared internally across the University and externally with  agencies and organisations in line with our statutory responsibilities and under current Data Protection legislation.

How long will your information be held

Swansea University will retain your personal information in line with the University Records Management Policy

Privacy statement

For full details about your access rights, retention policy, data security, who we share data with and how to contact the University’s Data Protection Officer if you have any questions about our privacy policy, browse our Student Privacy Notice